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B21000650 Hawaii District Repair Street Lighting & Electrical Systems

General Information
Solicitation Number
B21000650version:    03
Status
Awarded
Department
Land & Natural Resources
Division
Boating and Ocean Recreation
Islands (where the work/delivery is to be performed)
Hawaii
Category
Services
Release Date
10/16/2020
Amendment Date
11/20/2020
Amendment Reason
Extend closing and amend line items/proposal to reflect lower number of hours needed.
Offer Due Date & Time
12/04/2020 12:00 PM
Description
The repair of the street lighting and electrical systems at the Hawaii district facilities.

The purpose of this IFB is to solicit bids for a licensed electrical contractor to diagnose electrical problems and perform electrical repairs. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Chief Engineer determine that is needed for a specific work order.
The Contractor shall diagnose and repair the area lighting and the electrical systems at six Hawai’i District harbors and one launch ramps as needed.

Due to the nature of work contemplated, bidders must possess a valid State Contractor's license, classification C13. A contractor that has had a contract terminated or cancelled within the past five years for non-performance shall not be qualified to bid on this contract.

The State shall award the contract to the lowest responsive and responsible Bidder upon the submittal of all the contract documents. The Apparent Low Bidder has 10 days to furnish the State with the required submittals including Certificate of General Liability Insurance and Performance and Labor & Material Payment Bonds (if applicable). The award of the contract will be subject to the availability of funds. A contractor that has had a contract terminated or cancelled within the past five years for non-performance shall not be qualified to bid on this contract.

TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed but not earlier than January 16, 2019.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.
Contact Person
SCHNEPP, TRAVIS
Email
travis.e.schnepp@hawaii.gov
Phone
808-327-4311
General Comments
Total estimated cost for contract must remain under $100,000.00 or the contract will need to be re-bid due to budgeting concerns.
Procurement Officer
Suzanne Case
Attachments
103D General Conditions WithExtensionLanguage.pdf
IFB Repair to the Street Lighting and Electrical Systems.docx
Honokohau SBH Lights.pdf
WailoaMakai LightsAndComfortStation.jpg
WailoaMauka Lights and Buildings.jpg
KawaihaeSouth LightsAndComfortStation.jpg
KawaihaeNorth LightsAndComfortStation.jpg
Puako Lights.jpg
Keauhou LightsAndComfortStation.jpg
KailuaPier LightsAndComfortStation.jpg
Honokohau ComfortStationsAndOfficeLocations.jpg
Proposal.docx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: SCHNEPP, TRAVIS.

B21000650 Hawaii District Repair Street Lighting & Electrical Systems

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Repairs to Street Lighting Systems
250
HOUR
238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrician
238210 Highway, street and bridge lighting and electrical signal installation
238210 Electric contracting
238210 Electric power control panel and outlet installation
238210 Electrical contractors
238210 Electrical equipment and appliance installation
238210 Electrical wiring contractors
238210 Electrical work
238210 Electrical, electrical wiring, and low voltage electrical work
General
Quantity
250
Unit of Measure
HOUR
Title
Repairs to Street Lighting Systems
Description
Line Item No. 1 is the repair of the street lighting and area lighting. The area lighting includes the roadway, parking lots, loading docks and launch ramp lighting. This line item includes all the outdoor lighting that is on a utility or lighting pole on the shore or on the loading docks.

The Hawai’i district harbors all have roads and light poles that are accessible to vehicles and equipment. The light poles for line item #1 are the poles that a vehicle, a personnel lift and/or bucket truck can drive up to. The electrical repairs do not include any Hawaiian Electric and/or private property.
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The Contract Administrator and/or the Chief Engineer shall have the final decision on the limits of line item
#1 and line item #2.

Wailoa SBH includes twelve (12) poles with a total of nineteen (19) lights. Five (5) single lights and seven (7) double lights.
Kawaihae South SBH includes eight (8) poles with a total of sixteen (16) lights, all double lights.
Kawaihae North SBH includes four (4) poles with four (4) lights, all single lights.
Keauhou SBH includes three (3) poles with a total of three (3) lights, all single lights.
Kailua Pier includes sixteen (16) poles with a total of thirty-two (32) lights, all double lights.
Honokohau SBH includes thirty-eight (38) poles with a total of fifty-nine (59) lights. Eighteen (18) single, nineteen (19) double, and one (1) triple light.
Puako Boat Ramp includes two (2) poles with one (1) street light and one (1) signal light.
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2
Repair of Electrical Systems at Division Facilities
100
HOUR
238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrician
238210 Electronic control installation and service
238210 Electronic control system installation
238210 Electric contracting
238210 Electric power control panel and outlet installation
238210 Electrical contractors
238210 Electrical equipment and appliance installation
238210 Electrical wiring contractors
238210 Lighting system installation
238210 Electrical work
238210 Electrical, electrical wiring, and low voltage electrical work
General
Quantity
100
Unit of Measure
HOUR
Title
Repair of Electrical Systems at Division Facilities
Description
Line Item No. 2 is the repair of the electrical system at Division facilities with the exclusion of the street and area lighting. The Contractor shall furnish the labor, equipment and materials to repair the malfunctioning electrical components on the shore and on the piers.
The repairs on the shore include, but are not limited to, the power distribution, underground wiring, overhead wiring, electrical pedestals, and repairs to the electrical systems in the facilities buildings. The repairs to the piers include, but are not limited to, the area lighting (that are not included in line item #1), power distribution, wiring and electrical pedestals.
The repairs to the concrete light post base, light post anchors, utility pole guy wires or underground wiring for the pole shall be included under line item #2. The DOBOR Administrator and/or the Boating Engineer shall have the final decision on the boundaries of line item #1 and line item #2.
There are parts of the electrical system at some facilities that are located under the piers. The Contractor will not always have access to all the electrical system from the top of the pier. There are conditions that will require the Contractor to go under the pier to work on the electrical system. The Contractor may require the use of a small boat and/or raft to access and effect repairs under the piers and must have knowledge of local tidal changes within these facilities and their effect on work.

Regarding facility structures, there are eight (8) comfort stations, one shed, and one office building included in this line item. Those structures all have indoor and outdoor lighting as well as electrical outlets and breaker boxes.
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3
Fixed Allowance
1
EACH
238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrician
238210 Electronic control installation and service
238210 Electronic control system installation
238210 Electric contracting
238210 Electric power control panel and outlet installation
238210 Electrical contractors
238210 Electrical equipment and appliance installation
238210 Electrical wiring contractors
238210 Lighting system installation
238210 Electrical work
238210 Low voltage electrical work
238210 Electrical, electrical wiring, and low voltage electrical work
General
Quantity
1
Unit of Measure
EACH
Title
Fixed Allowance
Description
Fixed allowance item to cover unforeseen conditions, additional work, and repair and or additional projects.
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4
Equipment
1
EACH
238210, 238210, 238210, 238210 

Code Table
Commodity Code Description
238210 Electrician
238210 Electric contracting
238210 Electrical contractors
238210 Electrical work
General
Quantity
1
Unit of Measure
EACH
Title
Equipment
Description
Line Item No. 4 is the equipment, safety and traffic control items that the Contractor owns. To receive compensation for the Contractor owned equipment the Contractor must submit the cost for Line Item No. 4. If equipment necessary to complete a repair is purchased after the submittal of bids the Contractor shall submit a letter to the State that lists the brand name, model, date acquired, and hourly rate for use of the equipment. The state must approve use of the equipment and its hourly rate prior to use.
If the Contractor does not own equipment necessary to complete repairs, the Contractor may rent the equipment. The contractor must provide the equipment rental use rate to the State. The Contractor shall be responsible to furnish all equipment required to perform repairs. The equipment category includes steel plates, traffic control items and large equipment that are powered by gas, propane or diesel engines, boats, floats and any other equipment necessary to complete a repair. This category does not include items such as hand-held tools or electrical equipment, which shall be considered incidental to the hourly rates in Line Item Nos. 1 and 2.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: SCHNEPP, TRAVIS.

B21000650 Hawaii District Repair Street Lighting & Electrical Systems

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.