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Q20000967 Hawaii Immunization Registry Maintenance/Support

General Information
Solicitation Number
Q20000967
Status
Awarded
Department
Health
Division
Disease Outbreak Control Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
12/18/2019
Offer Due Date & Time
01/06/2020 04:00 PM
Description
On September 24, 2019, HIR was successfully accessed and restarted without any failures. Some previously unknown issues were identified and addressed. Other issues require further work in a different environment to repair their functionality. The following HIR functionalities are currently not fully operable: data exchange, manual data entry; vaccine inventory, ordering, and monitoring capabilities; and CoCASA data extraction. SEE ATTACHED FOR COMPLETE SCOPE OF WORK.
Contact Person
DeCosta, Jade
Email
jade.decosta@doh.hawaii.gov
Phone
808-587-6592
General Comments
Procurement Officer
Jade DeCosta
Attachments
STATE OF HAWAII REGISTRY SOW2 HIePRO revised.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: DeCosta, Jade.

Q20000967 Hawaii Immunization Registry Maintenance/Support

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Hawaii Immunization Registry Maintenance/Service
1
JOB
541511, 541511, 541511, 541511, 541511, 541511, 541511, 541511, 541511 

Code Table
Commodity Code Description
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
541511 Computer software support services, custom
541511 Programming services, custom computer
541511 Software analysis and design services, custom computer
541511 Software programming services, custom computer
541511 Applications software programming services, custom computer
541511 Computer program or software development, custom
541511 Computer programming services, custom
General
Quantity
1
Unit of Measure
JOB
Title
Hawaii Immunization Registry Maintenance/Service
Description
On September 24, 2019, HIR was successfully accessed and restarted without any failures. Some previously unknown issues were identified and addressed. Other issues require further work in a different environment to repair their functionality. The following HIR functionalities are currently not fully operable: data exchange, manual data entry; vaccine inventory, ordering, and monitoring capabilities; and CoCASA data extraction. SEE ATTACHED FOR COMPLETE SCOPE OF WORK.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: DeCosta, Jade.

Q20000967 Hawaii Immunization Registry Maintenance/Support

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.