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B19001818 A/C MAINTENANCE OAHU GROUP III 7/1/19-6/30/20

General Information
Solicitation Number
B19001818version:    02
Status
Awarded
Department
Accounting and General Services
Division
Central Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/13/2019
Amendment Date
06/06/2019
Amendment Reason
To re-attach PDF file "ac equipment list G3R1". Total 13 attachments
Offer Due Date & Time
06/12/2019 12:00 PM
Description
AIR CONDITIONING MAINTENANCE FOR VARIOUS STATE OFFICE FACILITIES
GUARANTEED MAINTENANCE & WATER TREATMENT SERVICE OF AIR CONDITIONING & VENTILATION EQUIPMENT AT VARIOUS STATE BUILDINGS ON OAHU, GROUP III
July 1, 2019 to June 30, 2020 with 4 optional extensions
13 ATTACHMENTS

For bids of $2,500 or more, offerors must be registered at Hawaii Compliance Express and be compliant at the time of award.
Current Hawaii state general excise tax and any surcharges must be included in your bid price.
Reminder to all vendors, for bids to be considered, all completed documents and certificates must be submitted as an attachment with offer.

PRIOR to pre-offer conference, should you have any questions regarding the specs, please contact Edward Ige at 808-831-7929 or e-mail him at edward.s.ige@hawaii.gov

***All questions AFTER the pre-offer conference must be submitted in the Q/A section of HEiPRO e-mails will be accepted.
Please review Offeror Checklist before submitting an offer. See “Attachments”.
4 DECIMAL POINTS
Hiepro accepts prices at four (4) decimal points (ex 4.0599), we suggest, at your discretion, that you submit you price at only two (2) decimal points. Thank you!
Award of all and/or part of this bid is subject to the availability of funds. The State of Hawaii reserves the right to cancel this RFQ and/or reject any and all offers in whole or in part when it is determined to be in the best interest of the State of Hawaii.
Should you require vendor technical support, please call (808) 695-4620.
Contact Person
Kurata, James
Email
james.kurata@hawaii.gov
Phone
808-831-6730
General Comments
Please review Offeror Checklist before submitting an offer. See “Attachments”.
Procurement Officer
Guia Orsino-Tasic
Attachments
Offer Form A Group III rev 1 CSD19003O.doc
Offer Form B Group III rev 3 CSD19003O.DOC
Offeror Instructions Group III CSD19003O.DOC
Qualification Form A Group III CSD19003O.doc
Qualification Form B Group III CSD14003O.doc
Special Provision AC Group III CSD19003O.doc
Specification Part A Group III CSD19003O rev1.DOC
Specification Part B Group III CSD19003O.DOC
W9 Request for Taxpayer Id Group III CSD19003O.pdf
Wage Certificate Group III CSD19003O.doc
ac equipment list G3 R1 rev1.xlsx
ac equipment list G3 R1.pdf
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kurata, James.

B19001818 A/C MAINTENANCE OAHU GROUP III 7/1/19-6/30/20

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
A/C MAINTENANCE OAHU GROUP III 7/1/19-6/30/20
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
A/C MAINTENANCE OAHU GROUP III 7/1/19-6/30/20
Description
AIR CONDITIONING MAINTENANCE FOR VARIOUS STATE OFFICE FACILITIES
GUARANTEED MAINTENANCE & WATER TREATMENT SERVICE OF AIR CONDITIONING & VENTILATION EQUIPMENT AT VARIOUS STATE BUILDINGS ON OAHU, GROUP III
July 1, 2019 to June 30, 2020 with 4 optional extensions
13 ATTACHMENTS

For bids of $2,500 or more, offerors must be registered at Hawaii Compliance Express and be compliant at the time of award.
Current Hawaii state general excise tax and any surcharges must be included in your bid price.
Reminder to all vendors, for bids to be considered, all completed documents and certificates must be submitted as an attachment with offer.

PRIOR to pre-offer conference, should you have any questions regarding the specs, please contact Edward Ige at 808-831-7929 or e-mail him at edward.s.ige@hawaii.gov

***All questions AFTER the pre-offer conference must be submitted in the Q/A section of HEiPRO e-mails will be accepted.
Please review Offeror Checklist before submitting an offer. See “Attachments”.
4 DECIMAL POINTS
Hiepro accepts prices at four (4) decimal points (ex 4.0599), we suggest, at your discretion, that you submit you price at only two (2) decimal points. Thank you!
Award of all and/or part of this bid is subject to the availability of funds. The State of Hawaii reserves the right to cancel this RFQ and/or reject any and all offers in whole or in part when it is determined to be in the best interest of the State of Hawaii.
Should you require vendor technical support, please call (808) 695-4620.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kurata, James.

B19001818 A/C MAINTENANCE OAHU GROUP III 7/1/19-6/30/20

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.