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Q18001760 Incident Management System Software

General Information
Solicitation Number
Q18001760
Status
Awarded
Department
Accounting and General Services
Division
Aloha Stadium Authority
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
05/30/2018
Amendment Reason
This is the initial solicitation.
Offer Due Date & Time
06/06/2018 12:00 PM
Description
The Stadium Authority is looking to purchase a “real time” communications Incident Management System Program to incorporate its reports and operational tasks into one common platform. Refer to attached specifications and quote sheets.
Contact Person
Chang, Andrew
Email
andrew.m.chang@hawaii.gov
Phone
808-483-2500
General Comments
Vendor must complete and submit quote form to qualify for this solicitation.
Procurement Officer
Scott L. Chan
Attachments
IMS Software Specifications 1 (FINAL) (05-23-18).docx
Quote Form for IMS Solicitation - REQUIRED SUBMITTAL (05-23-18).xlsx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chang, Andrew.

Q18001760 Incident Management System Software

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Incident Management System Program
1
EACH
541511, 541511, 541511, 541511, 541511, 611420, 541512, 611420, 511210, 511210, 511210, 511210, 511210, 511210, 511210, 541511, 541519, 541511 

Code Table
Commodity Code Description
541511 Computer software analysis and design services, custom
541511 Computer software programming services, custom
541511 Computer software support services, custom
541511 Software analysis and design services, custom computer
541511 Software programming services, custom computer
611420 Computer software training
541512 Computer software consulting services or consultants
611420 Software application training
511210 Computer software publishers, packaged
511210 Computer software publishing and reproduction
511210 Packaged computer software publishers
511210 Programming language and compiler software publishers, packaged
511210 Software computer, packaged, publishers
511210 Software publishers
511210 Software publishers, packaged
541511 Applications software programming services, custom computer
541519 Software installation services, computer
541511 Computer program or software development, custom
General
Quantity
1
Unit of Measure
EACH
Title
Incident Management System Program
Description
The Stadium Authority is looking to purchase a “real time” communications Incident Management System Program to incorporate its reports and operational tasks into one common platform. The IMS Program must be an efficient and effective tool to be used by all stadium programs to manage and track reports and operational tasks. It will be use to coordinate both daily operational and event operational tasks with the ability to monitor resolution progress and to eliminate the need for paper tracking. The IMS Program will allow our operations team to log in to a single secured platform to access all programs, reports, and forms required for presentations, briefings, operational tasks, record keeping, and for litigation purposes.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Chang, Andrew.

Q18001760 Incident Management System Software

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • INDEMNIFICATION: The Vendor shall defend, indemnify, and hold harmless the State of Hawaii, the contracting agency, and their officers, employees, and agents from and against all liability, loss, damage, cost, and expense, including all attorneys' fees, and all claims, suits, and demands therefore, arising out of or resulting from the acts or omissions of the Vendor or the Vendor’s employees, officers, agents, or subcontractors under this Contract. The provisions of this paragraph shall remain in full force and effect notwithstanding the expiration or early termination of this Contract.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.