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Q18001706 Services to Prepare the PUC for and Mitigate Issue(s) Resulting

General Information
Solicitation Number
Q18001706
Status
Awarded
Department
Commerce & Consumer Affairs
Division
Public Utilities Commission
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
05/10/2018
Offer Due Date & Time
05/17/2018 04:00 PM
Description
The Hawaii Public Utilities Commission (PUC) is requesting services to prepare for the IBM Corporation audit of the State of Hawaii and ensure compliance with the Passport Advantage Agreement signed by the State of Hawaii.  PUC deploys IBM Content Manager, DB2, and Forms hosted on 5 virtual servers in the State’s Government Private Cloud (GPC). See line items for service and vendor requirements.
Contact Person
Takashima, David
Email
david.m.takashima@hawaii.gov
Phone
808-586-2053
General Comments
Procurement Officer
Delmond Won
Attachments

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takashima, David.

Q18001706 Services to Prepare the PUC for and Mitigate Issue(s) Resulting

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
IBM Audit Preparation Services
1
EACH
541512, 541512, 541512, 541519 

Code Table
Commodity Code Description
541512 Computer software consulting services or consultants
541512 Computer systems integration analysis and design services
541512 Computer systems integration design consulting services
541519 Software installation services, computer
General
Quantity
1
Unit of Measure
EACH
Title
IBM Audit Preparation Services
Description
• Installing IBM License Metric Tool (ILMT) Endpoint agents as required by audit.
• Work with PUC to manage software inventory to address unclassified instances (deficiencies) and complete the required bundling and exclusion activities.
• Provide and verify the required ILMT reports and resolve any issues or gaps identified.
• Store reports to meet with IBM’s retention requirement.
• Provide a license position summary comparing consumed and purchased entitlements.
• Provide product specific workbooks and procedures to obtain non-system generated deployment data outside of ILMT.
• Provide non-system reports to ensure an accurate software position and to prepare for upcoming audit.
• Provide solution knowledge transfer to PUC .
• If necessary, participate in the negotiation with IBM on resolution of discovered deficiencies.
• Vendor to have multiple Certified Software Asset Manager (“CSAM”).
• Vendor to have multiple IBM Certified Administrator’s – BigFix Inventory v9.5 and License Metric Tool v9.2.
• Vendor to have extensive experience with BigFix and ILMT including state government across multiple platforms (Minimum combined 25 years).
• Vendor preferably has worked for the IBM SAM Project Office specifically focused on ILMT assistance.
• Include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712%.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Takashima, David.

Q18001706 Services to Prepare the PUC for and Mitigate Issue(s) Resulting

Instructions
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.