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B17002175 Generator Maintenance Service-Various State Facilities on Oahu

General Information
Solicitation Number
B17002175version:    03
Status
Awarded
Department
Accounting and General Services
Division
Central Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
08/01/2017
Amendment Date
09/21/2017
Amendment Reason
Third addendum is for the following: Open 2nd Q&A Session. Questions due 9/29/2017 and Answers are due 10/6/2017. Add QnA Addendum 3 attachment (total 11 attachments) and extend closing date to Friday, October 20, 2017 at 12pm
Offer Due Date & Time
10/20/2017 12:00 PM
Description
Generator Maintenance Service at Various State Facilities on Oahu
January 1, 2018 to December 31, 2018 with option for four (4) extensions
11 Attachments

For bids over $2,500 or more, Offerors must be registered at Hawaii Compliance Express and be compliant at the time of award.
Current Hawaii State General Excise Tax and any surcharges must be included in your bid price.
Reminder to all vendors, for bids to be considered, all completed documents and certificates must be submitted as an attachment with offer.
Should you have any specification questions prior to the pre-offer conference, please contact Edward Ige at (808) 831-7929 or e-mail him at edward.s.ige@hawaii.gov

***All questions after the pre-offer conference must be submitted in the Q/A section of HIePRO. No e-mails or phone calls will be accepted.
Please review Offeror Instructions submitting an offer. See “Attachments”.
Should you require vendor technical support, please call (808) 695-4620.
Mahalo!
Contact Person
Usukh, Batsaikhan
Email
batsaikhan.usukh@hawaii.gov
Phone
-18088316741
General Comments
Please review Offeror Instructions submitting an offer. See “Attachments”.
Procurement Officer
Dean Shimomura
Attachments
EGC 1 Emergency Motor Generator Checklist CSD18001O.pdf
Offer Form A CSD18001O.doc
Offer Form B CSD18001O.xls
Offeror Instructions CSD18001O.doc
Qualification Form CSD18001O.doc
Special Provisions CSD18001O.doc
Specifications CSD18001O.doc
W9 Request for Taxpayer Id CSD18001O.pdf
Wage Certificate CSD18001O.doc
QnA ADDENDUM 3.docx
103D General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Usukh, Batsaikhan.

B17002175 Generator Maintenance Service-Various State Facilities on Oahu

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Generator Maintenance Service-Various State Facilities on Oahu
1
JOB
335312, 811310, 423610 

Code Table
Commodity Code Description
335312 Power generators manufacturing
811310 Electrical generating and transmission equipment repair and maintenance services
423610 Generators, electrical (except motor vehicle), merchant wholesalers
General
Quantity
1
Unit of Measure
JOB
Title
Generator Maintenance Service-Various State Facilities on Oahu
Description
Generator Maintenance Service at Various State Facilities on Oahu
January 1, 2018 to December 31, 2018 with option for four (4) extensions
11 Attachments

For bids over $2,500 or more, Offerors must be registered at Hawaii Compliance Express and be compliant at the time of award.
Current Hawaii State General Excise Tax and any surcharges must be included in your bid price.
Reminder to all vendors, for bids to be considered, all completed documents and certificates must be submitted as an attachment with offer.
Should you have any specification questions prior to the pre-offer conference, please contact Edward Ige at (808) 831-7929 or e-mail him at edward.s.ige@hawaii.gov

***All questions after the pre-offer conference must be submitted in the Q/A section of HIePRO. No e-mails or phone calls will be accepted.
Please review Offeror Instructions submitting an offer. See “Attachments”.
Should you require vendor technical support, please call (808) 695-4620.
Mahalo!
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Usukh, Batsaikhan.

B17002175 Generator Maintenance Service-Various State Facilities on Oahu

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.