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Q16002159 EPA Protocol Gas Mixtures

General Information
Solicitation Number
Q16002159
Status
Awarded
Department
Health
Division
State Laboratories Division
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
06/09/2016
Offer Due Date & Time
06/24/2016 02:00 PM
Description
Various EPA Protocol Gas Mixtures. Download attachment "2016-06-06 Bid specifications-EPA Protocol Gases All Islands.pdf" for details. Place two (2) bids on spreadsheet attachment and submit: one bid for leased cylinders + demurrage charges/cylinder/day and one bid for cylinders purchased, to become buyer property (2016-06-06 Price Quote-EPA Protocol Gases All Islands.xlsx").
Contact Person
Yee, Henry
Email
henry.yee@doh.hawaii.gov
Phone
808-453-6620
General Comments
The bid will be awarded to the lowest responsive, responsible bidder. To be eligible to be awarded this bid, a bidder must be “Compliant” with all of the requirements listed on Hawaii Compliance Express at the time this bid closes: 06/24/2016 02:00 PM. To meet this requirement, bidders may either be listed as “Compliant” on Hawaii Compliance Express or produce other documents showing compliance with all of the requirements listed on Hawaii Compliance Express. All of these other documents must be valid at the time the bid closes: 06/24/2016 02:00 PM. Documents other than the Certificate of Vendor Compliance from Hawaii Compliance Express are subject to verification by the State. Bidders who are not compliant at the time this bid closes: 06/24/2016 02:00 PM will not be eligible for the award. IMPORTANT: Vendor Name on HCE Certificate must match HIePRO Vendor Name.
No modifications to any part of this solicitation by any party other than the State of Hawaii or its representatives are allowed. Any offer that contains any modification to any aspect or part of this solicitation will be deemed unacceptable.
This award will be void if the approval for this purchase is not received and if funds are not available. The process to receive that approval is on-going. Awardee must accept the State of Hawaii's P-card (credit card).

Gas deliveries to Oahu, Maui & Kauai: contact Michael Ibara (808) 453-6620.
Gas deliveries to Hawaii: contact Lisa Wallace: (808) 933-0403.
Procurement Officer
Henry Yee
Attachments
2016-06-06 Bid specifications-EPA Protocol Gases All Islands.pdf
2016-06-06 Price Quote-EPA Protocol Gases All Islands.xlsx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yee, Henry.

Q16002159 EPA Protocol Gas Mixtures

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
EPA Protocol Gas Standard Mixture
1
LOT
424690, 325120, 325120 

Code Table
Commodity Code Description
424690 Industrial gases merchant wholesalers
325120 Industrial gases manufacturing
325120 Compressed and liquefied industrial gas manufacturing
General
Quantity
1
Unit of Measure
LOT
Title
EPA Protocol Gas Standard Mixture
Description
Various EPA Protocol Gas Standard Mixtures.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yee, Henry.

Q16002159 EPA Protocol Gas Mixtures

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.