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Q16001983 Frozen Meat products that meet USDA NSLP standards- 3 Month

General Information
Solicitation Number
Q16001983version:    01
Status
Awarded
Department
Human Services
Division
Office of Youth Services
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/30/2016
Amendment Date
06/02/2016
Amendment Reason
Fish Patty is 3.6oz not 3 oz
Offer Due Date & Time
06/13/2016 02:00 PM
Description
School Food Service Type of Products - The Hawaii Youth Correctional Facility participates in United States Department of Agriculture Food and Nutrition Service program. This program requires healthy food to be served to children in order to receive reimbursement. This Solicitation is for products that meet these requirements such as Child Nutrition labels, Whole Grain products, Zero Trans fat, Calorie restrictions and sodium restrictions.
USDA is an equal opportunity provider and employer.
Contact Person
Nimcheski, Ronald
Email
rnimcheski@dhs.hawaii.gov
Phone
808-266-9528 x.808
General Comments
Procurement Officer
Suzy Kawamoto
Attachments
FrozenFriedFishPortions.pdf
103D General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nimcheski, Ronald.

Q16001983 Frozen Meat products that meet USDA NSLP standards- 3 Month

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 
Code Table
General
Quantity
880
Unit of Measure
POUND
Title
Beef, Ground, 80/20, Beef, Ground, Regular Grind, 4/10lb chub
Description
Beef, Ground, 80/20, by the pound. Beef, Ground, Regular Grind, No "finely textured beef", IMPS 136, 80% Lean, USDA Standard for ground beef per 9 CFR 319.15, delivered Frozen, Ground Beef shall consist of chopped fresh and/or frozen beef without seasoning and without the addition of beef fat as such, shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. When beef cheek meat (trimmed beef cheeks) is used in the preparation of ground beef, the amount of such cheek meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled with ingredients and fat percentage. 4-10lb chubs
Finished product shall not contain more than 20 percent fat, and shall not contain added water, phosphates, binders, or extenders. No partially defatted tissue or advanced meat recovery product. PRODUCT MUST BE 6 MONTHS OR YOUNGER UPON DELIVERY WITH THE DATE CLEARLY ON THE LABEL, (NO STAMPED OR WRITTEN DATES ALLOWED). When beef cheek meat (trimmed beef cheeks) is used in the preparation, the amount of such meat shall be limited to 25 percent; (NO ORGAN OR TONGUE MEAT) Delivered cases must be labeled All Beef, Pure Beef, or 100% Beef and with fat percentage. Manufacturer's letters will NOT be accepted in lieu of labeling. Upon delivery, product must have a rosy red appearance. Product that is grey, brown or tan in color will be rejected. Clear 1 mil or thicker sealed bags. No open bags, opaque or colored bags.
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Code Table
General
Quantity
30
Unit of Measure
POUND
Title
Meat Ball, all Beef, 1 oz., Fully Cooked, Frozen, 10 lb case
Description
Meat Ball, all Beef, 1 oz., Fully Cooked, Frozen, No More than 20% Added Ingredients, No Organ Meat, No "finely textured beef", finished product may not contain more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the product's label by its common name, All ingredients in the product must be listed in the ingredients statement in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Service (FSIS) Food Standards and Labeling Policy. NO CN Label required this is not served at Breakfast or Lunch
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Code Table
General
Quantity
30
Unit of Measure
POUND
Title
Beef, Ground Patties, 3/1, 80/20, 10# cs, IMPS 1136 Beef, round
Description
Beef, Ground Patties, 80/20, 10# case IMPS 1136 Beef, ground, patties, 5.33 oz, IMPS 1136, frozen, 80% lean, No "finely textured beef", round in shape with paper separation or individually quick frozen. Ground beef patties shall consist of chopped fresh and/ or frozen beef without seasoning and without the addition of beef fat as such, shall not contain more than 20 percent fat and shall not contain added water, phosphates, binders, or extenders. When beef cheek meat (trimmed beef cheeks) is used in the preparation of ground beef, the amount of such cheek meat shall be limited to 25 percent; and if in excess of natural proportions, its presence shall be declared on the label, in the ingredient statement. Delivered cases must be labeled with ingredients and fat percentage. No Fillers
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Code Table
General
Quantity
40
Unit of Measure
POUND
Title
Beef, Ground Patties, 8/1, 80/20, 10# cs, IMPS 1136 Beef, Round
Description
Beef, Ground Patties, 80/20, 10# IMPS 1136 Beef, ground, patties, 2 oz, IMPS 1136, frozen, 80% lean, No "finely textured beef", round in shape with paper separation or individually quick frozen. Ground beef patties shall consist of chopped fresh and/ or frozen beef without seasoning and without the addition of beef fat as such, shall not contain more than 20 percent fat and shall not contain added water, phosphates, binders, or extenders. When beef cheek meat (trimmed beef cheeks) is used in the preparation of ground beef, the amount of such cheek meat shall be limited to 25 percent; and if in excess of natural proportions, its presence shall be declared on the label, in the ingredient statement. Delivered cases must be labeled with ingredients and fat percentage.
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Code Table
General
Quantity
240
Unit of Measure
POUND
Title
Beef for Chop Suey, 1"x 3 X 1/8", IMPS 135C Lean
Description
Beef for Chop Suey, 1"x 3", 1/8" thick, USDA Choice, 10# case, Lean, Imps 135C.Beef for stir-fry shall be prepared from any portion of the carcass exclusive of shank, detached cutaneous muscles, and heel meat unless otherwise specified. When heel meat is allowed by the purchaser, the M. superficial digital flexor shall be separated and excluded from the M. gastronemius through the natural seams. The meat may be hand sliced or mechanically sliced (grinding is not permitted) to yield pieces that are approximately ½-inch (12 mm) in width, 3/8 inch (9.5 mm) thickness, and 3 inches (75 mm) in length. No individual surface shall be more than 4 inches in length. Slices shall be free of bone, cartilage, heavy connective tissue, and lymph glands. Surface and seam fat shall not exceed ¼ -inch (7mm) at any point. Beef for stir-fry shall be made from raw materials that comply with fat limitation option 6, peeled, denuded, surface membrane removed.
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Code Table
General
Quantity
60
Unit of Measure
POUND
Title
Beef, Roasted, fully cooked medium, 30 lb case
Description
Roast beef prepared from top (inside) round or outside round in accordance with the USDA Institutional Meat Purchase Specification (IMPS) item description # 623/623A (cap-off) and item description # 624 respectively.Fully-cooked, whole (unsliced) and frozen.
The roast beef shall be grade USDA CHOICE.The roast beef shall be grade USDA Select or Better,
Fat trimmed to 1/8 inch average and 1/4 inch maximum,
.Free of major sinews, exposed ligaments, heavy connecting tissue and internal fat pockets.
,tied or netted, if necessary to facilitate slicing with a power meat slicer to a uniform 1/4 - 3/8 inch thickness.
If injected, shall only include the following: water, salt, preservatives and flavorings. Injection of meat protein, ground meat trimmings or other meat derivatives is not acceptable.No binders, extenders, tenderizers, soy protein, carrageenan or milk protein hydrolyzates.
Cooked to medium degree, very slight pink interior color. Smoke cooking is not acceptable.
The weight of the cooked product shall not exceed the starting (green) weight. The product shall be dry packed with 7% maximum natural juices.Roast beef prepared from top (inside) round or outside round in accordance with the USDA Institutional Meat Purchase Specification (IMPS) item description # 623/623A (cap-off) and item description # 624 respectively.Fully-cooked, whole (unsliced) and frozen.
The roast beef shall be grade USDA CHOICE.The roast beef shall be grade USDA Select or Better,
Fat trimmed to 1/8 inch average and 1/4 inch maximum,
.Free of major sinews, exposed ligaments, heavy connecting tissue and internal fat pockets.
,tied or netted, if necessary to facilitate slicing with a power meat slicer to a uniform 1/4 - 3/8 inch thickness.
If injected, shall only include the following: water, salt, preservatives and flavorings. Injection of meat protein, ground meat trimmings or other meat derivatives is not acceptable.No binders, extenders, tenderizers, soy protein, carrageenan or milk protein hydrolyzates.
Cooked to medium degree, very slight pink interior color. Smoke cooking is not acceptable.
The weight of the cooked product shall not exceed the starting (green) weight. The product shall be dry packed with 7% maximum natural juices.
Beef shall be frozen to 0 degrees internal temperature (IMPS Freezing Option 1). The delivered products shall be from current production and shall have been cooked and packaged not more than 90 days prior to delivery. 30-50lb Cases
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Code Table
General
Quantity
0
Unit of Measure
POUND
Title
Beef, Lip-On Ribeye, USDA Select or Better, Chill Only IMPS 112A
Description
Beef, Lip-On Ribeye, USDA Select or Better, Chill or frozen IMPS 112A Rib, 9-11 or up. This item is at Zero qty because we have cattle at HYCF that we usually get this item from. Sometime the Beef isn't ready to slaughter.
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Code Table
General
Quantity
15
Unit of Measure
POUND
Title
Pork, Bacon, Smoked, Layer, 14/16 ct. Layed-out packed IMP 538A
Description
Bacon, Smoked, Layer, 14/16 ct. Bacon: raw; sliced; IMPS 538A; 14/16 ct. slices per pound 15lb case. NO Child Nutrition Label Required, IMPS 538A - Bacon, Sliced, Center Cut (Cured and Smoked).
The slices shall be produced only from skinless slab bacon Item No. 538. The bacon
slices shall be approximately uniform in length, ranging from 7 to 9 inches without
underfolding. Maximum width of the slices shall not exceed 2.25 inches. Minimum width
of the slices shall be not less than .75 inch (19 mm). The surface lean on the face side of
the slice (opposite of skin side) shall extend for a combined distance of at least 90% of
the length of the slice. Unsliced pieces or slices showing hanger comb marks, product
residue, punctured or mutilated sections, cracked slices due to hard or granular fat, or
those cut on an appreciable slant or bias, or from small or irregular pieces, or which have
other serious damage shall be excluded. One part slice may be used per package to
make exact weight (part slice shall not be considered when determining defects). The
individual packages of sliced bacon shall be of the number of slices per pound as
specified.
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Code Table
General
Quantity
225
Unit of Measure
POUND
Title
Pork, Boneless Pork Butt, IMPS 406A
Description
Pork Roast, 50 LB case -by the pound. Pork Roast, Pork, Shoulder, Boston Butt, Boneless, Raw, IMPS 406A, Frozen, No Solution or Ingredients Added, No Paper Wrapping, Weight Range A or B, 4 to 8 lb, No fat moe than 1/4"
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Code Table
General
Quantity
150
Unit of Measure
POUND
Title
Pork, Boneless Pork Loin Imps #413
Description
Boneless porkloin, pork loin,whole,roast, frz.,imps #413, frozen,
uncooked. from usda inspected fresh pork
loins, boneless. single muscle. all surface fat in excess of 1/4" in depth
shall be removed. natural, unseasoned, no added sodium, msg or solutions permitted. sodium content not to exceed
100 mg per 4 ounce portion. . acceptable pack size: encased and commercially sealed in moisture/vapor-proof polyfilm
; 2 to 6 loins per case; each loin to weigh between 8 lb to 18 lb.
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Code Table
General
Quantity
240
Unit of Measure
POUND
Title
Beef, Stew Meat 1.5" USDA, IMPS 135A
Description
Beef for Stew, 1 1/2" USDA Choice, Stew Meat, Beef, by the pound. Beef for Stewing, Raw, IMPS 135A, diced pieces shall be sized - not less than a 3/4 “ cube or not more than a 1-1/2 “cube and no individual surface shall be more than 2.5 inches in length, the fat thickness of the surface and or seam fat shall not exceed 1/4 inch at any point. Packed in cases no larger than 10lbs. cases
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Code Table
General
Quantity
90
Unit of Measure
POUND
Title
Pork for Chop Suey, 1"x 3", 1/8", Lean
Description
Pork for Chop Suey, 1"x 3", 1/8", Lean
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Code Table
General
Quantity
40
Unit of Measure
POUND
Title
Pork, Ground, 80/20, Medium Grind IMPS 496
Description
Pork, Ground 80/20, The meat shall be free of bones, cartilages, skin, seedy mammary tissue, heavy exposed tendons, exposed heavy (opaque) connective tissue, prefemoral, popliteal, prescapular lymph glands specifically and other exposed lymph glands shall be removed. The tendinous ends of shanks shall be removed so that a cross-sectional cut exposes at least 80 percent lean. Meat from automatic deboning machines is acceptable provided it is ground on the same day as deboning. NO "lean finely textured pork" Medium Grind
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Code Table
General
Quantity
240
Unit of Measure
POUND
Title
Pork, Collars, Danish, 30# Boneless, Fat trimmed, Norrow Cut, wi
Description
Pork, Collars, Danish, 30# Boneless, Fat trimmed, Norrow Cut, with false lean,
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Code Table
General
Quantity
60
Unit of Measure
POUND
Title
Pork, Ham, Smoked, Pit 2 pc 13-15lb each" With Natural Juices
Description
Pit Smoked Ham, Boneless, 30# , Boneless, Fully Cooked , range 13 to 15 lbs, 2 each per case.Ham With Natural Juices, IMPS 505, NO Child Nutrition Label Required
The skinless,
completely boneless (cured and smoked) fully-cooked whole muscle ham shall be free
of exposed lymph glands, the popliteal lymph gland and exposed, heavy (opaque)
connective tissue. The femur bone shall be removed closely without undue scoring or
damaging the ham. Approximately half or more of the shank (anterior to the Achilles
tendon but not beyond the stifle joint) shall be removed by a straight cut made at a right
angle to the shank. Naturally attached shank meat may be included and shall be folded
into femur bone cavity as a plug. The ham shall be fully cooked using a dry-heat
method. All surface fat in excess of 0.25 inch (6 mm) depth at any point shall be
removed. The prepared cured ham shall be encased in a close-fitting, artificial casing of
good transparency showing the exterior characteristics of the smoked ham. The casing
must be of suitable size, strength, and quality to withstand conventional careful handling
of the product to the time of delivery. The ham shall be handled and placed in the
casing with the
major muscle fibers running parallel (lengthwise) with the casing to permit customary
slicing at approximate right angles to the long axis of the ham. The resulting ham shall
be a smooth, compact, cohesive item of good symmetry having a cylindrical, oval, or
elliptical shape and without detrimental recesses (pockets of air, moisture, rendered fat),
in the finished product. No added water, Sugardale or Equal
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Code Table
General
Quantity
210
Unit of Measure
POUND
Title
Pork, Diced, 1" Cube Frozen, 10Lb Case Only, IMPS 435
Description
Diced Pork, 1" Cube, Frozen: raw; diced 3/4" to 1 1/4" cube; Boston Butt; 90/10; 10# case only.
The surface and/or seam fat shall not exceed ¼-inch
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Code Table
General
Quantity
60
Unit of Measure
POUND
Title
Poultry, Boneless Turkey Roast raw, netted US Grade A
Description
US Grade A, Turkey Roast, Boneless Breast & Thigh
Roast, Ready-To-Cook, Frozen. Netted Or
Tied. Processed From USDA Inspected,
USDA Grade A Fryer-Roaster Or Young
Turkey. Processed From Birds Of United
States Origin. Product To Be Labeled
Accordingly. Natural, Unseasoned. Shall
Not Contain MSG. Sodium Content Not To
Exceed 200 Mg Per 4 Ounce Portion.
Maximum Of 12% Added Solutions; Shall Be
Declared On Product Label. Formula: The
Following Proportions Of Ingredients
Must Be Used In Preparing Each Turkey
Roast With Skin Covering Uniformly
Distributed Over 50% Outer Surface Of
The Product. Not Less Than 50% Whole
Muscle Breast Meat; Not More Than 40%
Whole Muscle Thigh Meat; Not More Than
10% Skin. Additional Breast Meat May
Replace Thigh Meat. Additional Breast
Meat Or Thigh Meat May Replace Skin.
One Piece Of Breast & One Piece Of Thigh
May Be Cut From The Recognizable
Portions Of Meat & Added To The Roast
During Fabrication To Meet Exact
Formulation Percentages. Mechanically
De-Boned Meat Is Not Permitted.
Acceptable Pack Size: : Encased And
Commercially Sealed In
Moisture/Vapor-Proof Polyfilm; 2 To 4
Turkey Roasts Per Case; Each Turkey
Roast To Weigh Between 8 Lb To 16 Lb.

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Code Table
General
Quantity
90
Unit of Measure
POUND
Title
Poultry, Chicken Breast Patty, Breast meat, Breaded 3 oz
Description
Chicken Patty, Breaded, All White Meat, (Not Mechanically Separated, Comminuted Meat) Breading set in vegetable oil, Weight Range: 3.5 to 4.2 oz. Individually Quick Frozen, Uniform in shape, CID A-A-20276A, Style A & B, Meat (Whole muscle or Chunked and formed, 1/2 inch cube or greater (9 CFR 381.171(f))) Type b (100 percent white meat), Combined breading and added ingredients may not exceed 30% by weight, finished meat product may not contain more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the product's label by its common name. All ingredients in the product must be listed in the ingredients statement in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Service (FSIS) Food Standards and Labeling Policy 12- 15lb cases - Brakebush GTIN 10038034594407 Tyson UPC Code: 00023700025166 or Equal NO Child Nutrition Label For Dinner Service.
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Code Table
General
Quantity
600
Unit of Measure
POUND
Title
Chicken, Thigh strips, Fajita Strips, 30lb Case, 6/5 lb, Frozen
Description
Chicken, Thigh strips, Fajita Strips, 30lb Case, 6/5 lb, No Skin, Cartilage, excessive Fat. US Grade A, Ready-To-Cook, Frozen. Shall Be USDA Inspected,
USDA Grade A Broiler/Fryer Or Roaster
Chicken; Product To Be Labeled
Accordingly. Processed From Birds Of
United States Origin. Natural,
Unseasoned. Shall Not Contain MSG.
Maximum Of 28 Mg Sodium Per 29 Gram (1
Ounce) Serving. Maximum Of 12% Added
Solutions; Shall Be Declared On Product
Label. Acceptable Packaging: Box, Lined,
No Bulk Pack, Georges, Mountain Meadow or Equivalent
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Code Table
General
Quantity
168
Unit of Measure
POUND
Title
Poultry, Chicken, Boneless, Skin-on Legs 28lb case US Grade A
Description
Chicken Leg Quarter, Without Tail Or
Abdominal Fat, Boneless, Skin-On, White
Or Yellow. Ready-To-Cook, Frozen, 6 Oz
To 8 Oz Each. Shall Be USDA Inspected,
USDA Grade A Broiler/Fryer Or Roaster
Chicken; Product To Be Labeled
Accordingly. Processed From Birds Of
United States Origin. Natural,
Unseasoned. Shall Not Contain MSG.
Maximum Of 28 Mg Sodium Per 29 Gram (1
Ounce) Serving. Maximum Of 12% Added
Solutions; Shall Be Declared On Product
Label. Acceptable Packaging: Box, Lined,
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Code Table
General
Quantity
120
Unit of Measure
POUND
Title
Beef Knuckle, Sliced 1/8" thick IMPS 167,
Description
USDA Choice, Fabricated from the #167 Sirloin Tip Knuckle, peeled
Solid muscle that has had the small "cap" muscle and all remaining outer fat removed
Sliced 1/8" in thickness, 10lb Case Only.
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Code Table
General
Quantity
1200
Unit of Measure
POUND
Title
Poultry, Chicken Thighs, 4-6oz each, Backbone removed
Description
Poultry, Chicken Thighs, Skin on, 4-6oz each, Backbone removed
Chicken Thighs, 50# Average, Grade A, 4/10lb or 6/5lbs, NO Tray Packing or IQF
No pelvic or rib bones
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Code Table
General
Quantity
150
Unit of Measure
POUND
Title
Seafood, 5/6 Mahi Fillets
Description
Mahi Mahi, Skin On Fillet, Individual quick frozen, 50LB cs ThailandMust Conform To All Current FDA Rules,
Regulations And Procedures For The Safe And Sanitary Processing And Importing Of Fish, Fishery Products And Seafood (21
CFR 123 & 1240)
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Code Table
General
Quantity
80
Unit of Measure
POUND
Title
Seafood, Fish - CN Label (Frozen) Fish portions 1.5
Description
Seafood, Fish - Prepared/Processed (Frozen) Fish portions 1.5 to 2 oz
Fish, 1-2 oz oz portions,Whl Grain breaded, PANKO, or battered, frozen, cut from: Pollack, Whiting, Flounder, or Cod ( Not Minced). Oven ready portion weight 1.5-2 oz, rectangle shape, meets the requirements of Grade A( 65% by weight of fish flesh) US standards for grades frozen fried fish portions, crumb coated breading, CID A-A-20325, fish species III, style A, form B, type 2, oven ready weight C, Shape (1), fried fish type B, composition A, coating (1), all ingredients in the product must be listed in the ingredients statement in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Services (FSIS) Food Standards and Labeling Policy.
418308 Trident-Hiliner or Equal CN Labled Fish, 10 lb case
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Code Table
General
Quantity
60
Unit of Measure
POUND
Title
Seafood, Fish - CN Label (Frozen) Breaded Fish Portion 3.6 oz
Description
Fish, 3.6 oz portions, oven ready, breaded, frozen, cut from: Pollack, Whiting, Flounder, or Cod ( Not Minced). Oven ready portion weight 3 oz, rectangle shape, meets the requirements of Grade A( 65% by weight of fish flesh) US standards for grades frozen fried fish portions, crumb coated breading, CID A-A-20325, fish species III, style A, form B, type 2, oven ready weight C, Shape (1), fried fish type B, composition A, coating (1), all ingredients in the product must be listed in the ingredients statement in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Services (FSIS) Food Standards and Labeling Policy 400305 GTIN 00028029003055
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Code Table
General
Quantity
90
Unit of Measure
POUND
Title
Seafood, Salmon Fillets, 2/3, 30#, Frozen
Description
Salmon Fillet, Bnls, Skin-on, 2/3# ave, 30# Must Conform To All Current FDA Rules, Regulations And Procedures For The Safe And Sanitary Processing And Importing Of Fish, Fishery Products And Seafood (21
CFR 123 & 1240) Aqua Star
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Code Table
General
Quantity
30
Unit of Measure
POUND
Title
Imitation Crab Flakes
Description
Imitation Crab Flakes, 20# Imitation Crab (Surimi), Flakes, Fully
Cooked, Ready-To-Eat, Frozen. Blend Of White Fish With Natural & Imitation Crab Flavor, Minimum Of 36 Percent Surimi Protein Content, Red & White In Color. Must Conform To All Current FDA Rules,
Regulations And Procedures For The Safe And Sanitary Processing And Importing Of Fish, Fishery Products And Seafood (21
CFR 123 & 1240). Product To Be Encased In Commercially Sealed
Moisture/Vapor-Proof Polyfilm.
Acceptable Pack Sizes: 2.5 Lb To 5lb
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Code Table
General
Quantity
30
Unit of Measure
POUND
Title
Variety, Sausage, Polish, Kielbasa 5/1
Description
Kielbasa, by the pound. Kielbasa, Polish Sausage, All Beef, Beef & Turkey or Beef & Chicken, 5/1 Oz Link, 5/1 oz. or Rope cuts or bulk Rope Link, Artificial or non-pork collagen casing, Fully Cooked, Frozen, The finished products may not contain more than 3.5% non-meat binders and extenders (such as nonfat dry milk, cereal, or dried whole milk) or 2% isolated soy protein may be used, but must be shown in the ingredients statement on the product's label by its common name. All ingredients in the product must be listed in the ingredients statement in order of predominance, from highest to lowest amounts in accordance with the USDA Food Safety Inspection Service (FSIS) Food Standards and Labeling Policy.
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Code Table
General
Quantity
20
Unit of Measure
POUND
Title
Diced Portuguese Sausage, Diced 3/8 inch, Purity, 10# NOT SPICY
Description
Diced Portuguese Sausage, Diced 3/8 inch, Purity, 10# NOT SPICY - No MSG - No CN Label Needed
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Code Table
General
Quantity
36
Unit of Measure
POUND
Title
Sliced Turkey Breast, .8 oz Slices, 6 / 2 lb. stack (40/0.8 oz s
Description
Turkey Breast, Turkey Broth and 2% or less of: Salt, Sugar, Carrageenan, Sodium Citrate, Sodium Phosphate, Sodium Diacetate - 6 / 2 lb. stack (40/0.8 oz slices) Michigan Turkey Item #: 48530
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Code Table
General
Quantity
40
Unit of Measure
POUND
Title
Ham, Diced 1/4" Cubed
Description
Smoked Diced Ham, Wa, 1/4″ Cubes, 2/5#, Z
Farmland # 70247141617
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Code Table
General
Quantity
24
Unit of Measure
POUND
Title
Turkey Bacon, 16/12 oz
Description
Turkey Bacon, Smoked, Chopped and reformed Turkey, Cured or Uncured, Any fat LB
and sodium content. 7187154860 16/12oz
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Code Table
General
Quantity
60
Unit of Measure
POUND
Title
Pork, Ham Hocks, Smoked, 30#case, 33 pc case Made from IMPS 417
Description
Red Cured Color,, fully cooked, smokey flavor, muscular interior texture, evenly colored, slight to moderate brown surface color, None
to slight fat cover, may contain some emulsion internally, slight to moderate salty taste, other flavors may be present, bone in product.
Made from Imps 417 - Pork Hocks - Hocks may come from either the front feet or the hind feet and shall be separated from the front feet at or above the upper knee joint of the knee or separated from the hind feet at or above the hock joint.. Hocks shall be at least 2.0 inches (5.0 cm) in length.
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nimcheski, Ronald.

Q16001983 Frozen Meat products that meet USDA NSLP standards- 3 Month

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • State of Hawaii Taxes: Taxes are to be charged above the line by line award at the State of Hawaii rate of 4.712% and any Glass taxes will be charged as applicable by law.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • ADDITIONAL FEES AND CHARGES: ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, fuel surcharge, or any other charges associated with this solicitation in the price submitted line by line.
  • Minimum Delivery requirements: The Hawaii Youth Correctional facility will award this contract line by line to the lowest Bidder, therefore, please include your minimum order dollar amount for delivery. The Hawaii Youth Correctional facility may coincide deliveries with other contracts to meet minimum delivery amounts.
  • No Award: HYCF reserves the Right not to Award any line item that is determine to be excessively priced well over market Value or the funding source is depleted or denied for whatever reason.
  • Line by Line Award : This is not a Whole Lot Bid, The Awarded vendor will be awarded line by line and must be able to deliver 20% of the products within 3 weeks of award. HYCF may award to the next lowest bid if the accumulation of bids doesn't meet the minimum $400.00 delivery amount or the product may be awarded and be picked up at the vendors via will call.
  • TRANS FATS RESTRICTIONS - ALL PRODUCTS: Nutrition labels or manufacturer’s specs must specify zero grams of trans fat per serving (less than 0.5 gram per serving) except Naturally-occurring trans fat excludes .g., beef, lamb, dairy products
  • Hawaii Products Preferences : In accordance with ACT 175, SLH 2009, the Hawaii products preference is applicable to this solicitation. Hawaii Products [are / may be] available for those items noted in the Bid Proposal Form included in the Solicitation documents. The Hawaii products list is available on the State Procurement Office (SPO) webpage at http://hawaii.gov/spo, click on ‘Procurement of Goods, Services, and Construction-Chapter 103D, HRS’; under ‘Procurement’ click on ‘Preferences’, ‘Hawaii Products’ and select ‘Hawaii Products List’ to view. A bidder offering a Hawaii Product (HP) shall identify the HP on the HP Proposal page(s). Any person desiring a Hawaii product preference shall have the product(s) certified and qualified if not currently on the Hawaii products list, prior to the deadline for receipt of bids specified in the procurement notice and solicitation. The responsibility for certification and qualification shall rest upon the person requesting the preference. Persons desiring to qualify their product(s) not currently on the Hawaii product list shall complete form SPO-38, Certification for Hawaii Product Preference and submit to the Procurement Officer, and provide all additional information required by the Procurement Officer. For each product, one form shall be completed and submitted (i.e. 3 products should have 3 separate forms completed). Form SPO-38 is available on the SPO webpage at http://hawaii.gov/spo under the ‘Quicklinks’ menu; click on ‘Forms for Vendors, Contractors, and Service Providers’.
  • Line by line bid:: This is not a Whole Lot Bid, The Awarded vendor will be awarded the line by line and must be able to deliver 20% of the products within 3 weeks of award. HYCF will try to order a minimum of $400.00
  • Delivery Instructions: This is a line by line solicitation. Responding vendors should be aware that they will be required to have all items listed awarded, in stock and available for delivery a minimum of 1 times per week. All products are specified. - There will be no substitutions unless agreed to by solicitor.. Any items not taken during this contract period will not be the responsibility of the Hawaii Youth Correctional Facility as these are estimated quantities based on fluctuating Ward counts during the contract period. Should the awarded vendor run out or be out-of-stock on an item, it is the responsibility of the vendor to substitute an item of equal or higher quality at the quoted price. Responding awarded vendor shall not arbitrarily substitute items "Specified" in this Solicitation. A delivery "Window" between 8:00 a.m. to 1:00 p.m. is a requirement for this contact. Failure to deliver in the specified "Window" will most certainly be cause for cancellation of the award. Also, See Attachments for required Delivery Instructions and specifications, product specifications and due dates needed . HYCF is a Smaller facility and may not be able to order large quantities but we will order minimum $400.00
  • Catalog, brand name or manufacturer’s reference: Catalog, brand name or manufacturer’s reference : Any catalog, brand name or manufacturer’s reference or specifications used in the bid request is descriptive not restrictive. It is intended to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than reference specifications, bids must show manufacturer, brand, model, etc. of article offered. If other than brand(s) specified is offered, complete descriptive information of each article being bid should be included with the bid. If bidder takes no exception to specifications of reference data, he will be required to furnish brand names, models, etc. as specified. (2) Samples, when requested, must be furnished at no cost to the Hawaii Youth Correctional Facility. If not destroyed in examination, they will be returned to the bidder upon request at his expense. Each sample, when requested, should be marked with bidders name and item number on the bid. Bid must not be enclosed in or attached to sample. (3) All items bid must be new, in excellent condition, including containers suitable for shipment and storage, unless, otherwise indicated on the bid.
  • Humane Handling: All poultry shall be humanely handled in accordance with all applicable Food Safety and Inspection Service (FSIS) regulations, directives, and notices.
  • Buy American1: The Richard B. Russell National School Lunch Act provides in Section 12(n) the Buy American provision which requires that school food authorities (SFAs) operating school meals programs purchase domestically produced (grown) and processed foods, to the maximum extent practicable. The Buy American provision was codified in the National School Lunch Program regulations at 7 CFR 210.21(d). 7 CFR 210.21 states, in pertinent part:
  • Origin of Chickens and Turkeys: The commodity must be produced and processed from chickens that were produced, raised, and processed in the United States, its territories or possessions, the Commonwealth of Puerto Rico, or the Trust Territories of the Pacific Islands. If the contractor processes or handles chicken carcasses and parts originating from sources other than the United States, its territories or possessions, Puerto Rico, or the Trust Territories of the Pacific Islands, the contractor must have an acceptable identification and segregation plan for those chicken carcasses and parts to ensure they are not used in the commodities produced under this Specification. This plan must be made available to a representative of the Grading Division, Livestock, Poultry and Seed Program (LPS), AMS, USDA (Grader), and the Contracting Officer or agent thereof upon request. The contractor must ensure that both the contractor and subcontractor(s) maintain records such as invoices, or production and inventory records evidencing product origin, and make such records available for review by the Grader or other Government official(s).
  • Buy American 2: (d) Buy American – 7 CFR 210.21(d) (current as of January 26, 2012) (1) Definition of domestic commodity or product. In this paragraph (d), the term “domestic commodity or product” means: (i) An agricultural commodity that is produced in the United States; and (ii) A food product that is processed in the United States substantially using agricultural commodities that are produced in the United States (2) Requirement: (i) In general, Subject to paragraph (d)(2)(ii) of this section, the Department shall require that a school food authority purchase, to the maximum extent practicable, domestic commodities or products. (ii) Limitations. Paragraph (d)(2)(i) of this section shall apply only to: (A) A school food authority located in the contiguous United States; and (B) A purchase of domestic commodity or product for the school lunch program under this part. (3) Applicability to Hawaii: Paragraph (d)(2)(i) of this section shall apply to a school food authority in Hawaii with respect to domestic commodities or products that are produced in Hawaii in sufficient quantities to meet the needs of meals provided under the school lunch program under this part.
  • Cancellation: The Hawaii Youth Correctional facility specifically reserves the right to cancel the contract, or any portion thereof, if, in the opinion of its food service Manager, the services or materials supplied by the contractor are not satisfactory or are not consistent with the terms of the contract.
  • Minimumn Delivery Amount: HYCF will coincide contracts and other deliveries to meet a Minimum delivery of at least $400.00 per delivery.
  • Packing Dates: The Department of Human Services - OYS - HYCF will not accept any product that exceeds 180 days of the pack or other identifying code date. All products for the National School Lunch Program and School Breakfast Program must meet the USDA Meal Pattern requirements. All prospective bidders are ask to familiarize themselves to these by visiting the USDA website at http://www.fns.usda.gov/nslp/national-school-lunchprogram- nslp. Products delivered with expired “use by” “sell by” or “freeze by” dates shall be rejected.
  • TRANS FATS RESTRICTIONS - ALL PRODUCTS: Nutrition labels or manufacturer’s specs must specify zero grams of trans fat per serving (less than 0.5 gram per serving) except Naturally-occurring trans fat excludes .g., beef, lamb, dairy products
  • Packaging and Identification: Products that require freezing shall be frozen and held at -10F or lower within the packaging material or in poly bag. Boxes shall show no signs of sweating or icing on the exteriors at the time of delivery. The products shall be wrapped, packed and covered in conventional packaging material so that the products, in each case, are properly protected. All product packaging shall be clearly labeled identifying the contents, the packaging size/weight, the manufacturer, and the packing date. The products shall have a packing code date or other identifying code date stamped on the case or packaging material within the case. Any code date other than the packing code date stamped on the case or package shall be coded whereas an identifiable packing code date may be retrieved by a conversion method. Offeror shall provide the manufacturer’s method of conversion with bid documents. When the product offered is a privately labeled product, a permanent pre-printed impression on the container or on the product itself must identify the product. A label affixed by the manufacturer to identify the product is also acceptable. The mere attaching of an adhesive label by the Offeror will not be considered positive identification.
  • CATALOG BRAND NAME OR MANUFACTURERS REFERENCE OR SPECIFICATION: Any catalog, brand name or manufacturer’s reference or specifications used in the bid request is descriptive not restrictive. It is intended to indicate type and quality desired. Bids on brands of like nature and quality will be considered. If bidding on other than reference specifications, bids must show manufacturer, brand, model, etc. of article offered. If other than brand(s) specified is offered, complete descriptive information of each article being bid should be included with the bid. If bidder takes no exception to specifications of reference data, the bidder will be required to furnish brand names, models, etc. as specified.
  • Labeling of Chemicals: Each container must be labeled substantially in English language and so that information is clear and remains legible. Each label must contain product name and name and address of manufacturer; generic definition of use; instruction on use; appropriate precautions necessary for safe use and handling and antidote information; brand name, lot number, batch number and date of manufacture; list of ingredients and percentages thereof. A material safety data sheet (MSDS) must be furnished upon Delivery.
  • Quality and Food Safety: All products provided under this RFQ will be new and unused, unless otherwise stated. Factory seconds, distressed, Use by or freeze by dates expired, for export only products, products not in original manufacturer’s container, products re-packaged or re-manufactured products will not be accepted unless specifically requested by the purchasing agency. All products provided by the contractor must meet all federal, state, and local standards for food quality and food safety requirements. Products not meeting these standards will be deemed unacceptable and returned to the contractor for credit at no charge to the state regardless of if they were accepted and received by designated receiving personnel.
  • Samples: All samples are subject to tests in the manner and place designated by the Food Service Manager, either prior to or after contract award. Unless otherwise stated in the bid specifications, bidder samples consumed or rendered useless by testing will not be returned to the bidder. Testing costs for samples that fails to meet contract requirements may be at the expense of the contractor.
  • Product substitutions: Product substitutions shall meet the original product specification such as weight, volume, CN Label requirements, country of origin and quality.
  • Enhanced samples: When an approved sample exceeds the minimum specifications, all products delivered must be of the same enhanced quality and identity as the sample. Thereafter, in the event of a contractor's default, the Food Service Manager may procure a product substantially equal to the enhanced sample from other sources, charging the contractor for any additional costs incurred. Conformance with sample(s): submission of a sample (whether or not such sample is tested by, or for, the Food Service Manager) and approval thereof shall not relieve the contractor from full compliance with all terms and conditions, performance related and otherwise, specified in the bid specifications. If in the judgment of the Food Service Manager the sample or product submitted is not in accordance with the specifications or testing requirements prescribed in the bid specifications, the Food Service Manager may reject the bid. If an award has been made, the Food Service Manager may cancel the contract at the expense of the contractor.
  • United States Standards for Grades of Frozen Fried Fish Portions: United States Standards for Grades of Frozen Fried Fish Portions will be the standard for Fish all Fish Will be Grade A See attachment. FrozenFriedFishPortions.pdf
  • Packaging Re-cycle: Consideration may include efforts for reduced packaging, recycled content, and recycle containers. It is desirable that contractor provide service to collect and return packaging and containers to manufacturer for reuse or recycle. Indicate if bottles, jugs, pails, other packaging contains post/pre-consumer recycled content; that labels are printed using vegetables-basked inks or are printed on removable sleeves; that cartons be made from pre/post-consumer recycled product cardboard. It is desirable that contractor include information on recycled content, efforts to reduce packaging, etc.
  • Bidder supplied samples: The Food Service Manager reserves the right to request from the bidder/contractor a representative sample(s) of the product offered at any time prior to or after award of a contract. Unless otherwise instructed, samples shall be furnished within the time specified in the request. Untimely submission of a sample may constitute grounds for rejection of bid or cancellation of the contract. Samples must be submitted free of charge and be accompanied by the bidder's name and address, any descriptive literature relating to the product and a statement indicating how and where the sample is to be returned. Where applicable, samples must be properly labeled with the appropriate bid or contract reference. A sample may be held by the Food Service Manager during the entire term of the contract and for a reasonable period thereafter for comparison with deliveries. At the conclusion of the holding period the sample, where feasible, will be returned as instructed by the bidder, at the bidder's expense and risk. Where the bidder has failed to fully instruct the Food Service Manager as to the return of the sample (i.e., mode and place of return, etc.) or refuses to bear the cost of its return, the sample shall become the sole property of the receiving entity at the conclusion of the holding period.
  • Invoicing: All invoices are to be certified original using a signature in Blue ink by Contractor. The invoice must be certified prior to receipt of product with the language “I hereby certify that this is an original invoice.” All invoices are to be rendered by the contractor on the vendor's standard billhead and forwarded directly to the institution or agency ordering materials or services and shall specify the address to which payments will be sent.
  • Hawaii Product selection: When a solicitation contains both HP and non-HP, then for the purpose of selecting the lowest bid or purchase price only, the price offered for a HP item shall be decreased by subtracting ten percent (10%) for the class I or fifteen percent (15%) for the class II HP items offered, respectively. The lowest total offer, taking the preference into consideration, shall be awarded the contract unless the offer provides for additional award criteria. The contract amount of any contract awarded, however, shall be the amount of the price offered, exclusive of the preferences. Should the bid comparison, after taking into consideration the above preferences, result in identical total prices, award shall be made to the bidder offering registered Hawaii products in preference to non-Hawaii products. For evaluation purposes, no preference shall be considered between registered Hawaii products. Change in Availability of Hawaii product. In the event of any change that materially alters the awarded Contractor’s ability to supply Hawaii products, the Contractor shall immediately notify the procurement officer in writing and the parties shall enter into discussions for the purposes of revising the contract or terminating the contract for convenience.
  • Storeage Space: HYCF has limited storage space, therefore, Tray Pack and Iqf Bags are not acceptable for Chicken Thighs.
  • Delivery: Liability for product delivery remains with the contractor until the product is properly delivered and signed for in accordance with the office of purchasing & contracting terms and conditions. Shipments shall be securely and properly packed, according to accepted commercial practices, without extra charge for packing cases or other containers. Such containers will remain the property of the state unless otherwise stated. Delivered goods that do not conform to the specifications or are not in good condition upon receipt shall be replaced promptly by the contractor. Delivery and unloading of goods will be directly to the Hawaii Youth Correctional facility dietary storeroom during aforementioned "Delivery times" or at other mutually agreed upon times is required .Drivers shall have the product checked in and signed on the invoice by the designated receiver.