Q16001941 Halawa Correctional Facility - Destroy/Shred Documents
General Information
Solicitation Number
Q16001941
Status
Awarded
Department
Corrections and Rehabilitation
Division
Corrections Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/25/2016
Offer Due Date & Time
06/01/2016 12:00 PM
Description
Halawa Correctional Facility is seeking services to shred/destroy: 656 boxes (1.2 cu ft boxes).
Contact Person
Salcedo, Nyrie
Email
nyrie.m.salcedo@hawaii.gov Phone
808-832-3700
General Comments
Procurement Officer
Nyrie Salcedo
Attachments
HCF Shredding 2016-HCF Shredding documents.xlsx 103D General Conditions.pdf
Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Salcedo, Nyrie.
Q16001941 Halawa Correctional Facility - Destroy/Shred Documents
Line Items
Code Table
General
Quantity
1
Unit of Measure
JOB
Title
Halawa Correctional Facility - Shredding Services Specs
Description
Halawa Correctional Facility (HCF) is seeking services to shred/destroy: 656 boxes (1.2 cu ft boxes). Option #1: Vendor will arrive at HCF to pick up and transfer boxes to their facility for proper destruction by ensuring utmost security and confidentialilty of documents. or Option #2: Vendor will arrive at HCF and destroy/shred documents on site, remove/dispose of shredding, and ensure utmost security and confidentiality of documents.
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Salcedo, Nyrie.
Q16001941 Halawa Correctional Facility - Destroy/Shred Documents
Instructions
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
TRANSACTION FEES : The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. Options : Vendors to provide price for option #1 and/or option #2.
Option #1: Vendor will arrive at HCF to pick up and transfer boxes to their facility for proper destruction by ensuring utmost security and confidentiality of documents.
Option #2: Vendor will arrive at HCF and destroy/shred documents on site, remove/dispose of shredding, and ensure utmost security and confidentiality of documents. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
