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B15001675 Reproduction of Plans & Specifications and Related Services

General Information
Solicitation Number
B15001675
Status
Awarded
Department
Accounting and General Services
Division
Public Works
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
07/01/2015
Offer Due Date & Time
07/15/2015 02:00 PM
Description
Copying Services (Document Reproduction)
Furnishing of services for the reproduction of documents (to include plans, specifications, and other miscellaneous documents). These services include the furnishing and delivery of the following items/services: 1) electronic bid documents, addenda, and bid clarifications on compact disc (CD); 2) scanning and upload of electronic bid documents to a secured File Transfer Protocol site for retrieval; 3) duplication of CDs; and 4) reproduction and binding of hard copy plans, specifications, addenda, or bid clarifications from original hard-copy documents or from electronic formats. See attached specifications for complete details.
Contact Person
Yee, Jolie
Email
jolie.a.yee@hawaii.gov
Phone
808-586-0512
General Comments
Please see the specifications for further information on billing.
Procurement Officer
James K. Kurata
Attachments
Requirements and Specifications IFB 15-001-PWD.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yee, Jolie.

B15001675 Reproduction of Plans & Specifications and Related Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
DOCUMENT REPRODUCTION SERVICES
1
YEAR
92019, 92025, 96618 

Code Table
Commodity Code Description
92019 Computer Digitizing Services
92025 Diskette, CD Rom, and Tape Duplicating Services
96618 Copying Services (Reproduction)
General
Quantity
1
Unit of Measure
YEAR
Title
DOCUMENT REPRODUCTION SERVICES
Description
Furnishing of services for the reproduction of documents (to include plans, specifications, addenda, bid clarifications, etc.) including the production of electronic bid documents, scanning and uploading to a secured File Transfer Protocol site for retrieval, reproduction and binding of hard copy or electronic format documents, and delivery. See the Requirements and Specifications attachment to this solicitation for details.
Attachments Download All

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yee, Jolie.

B15001675 Reproduction of Plans & Specifications and Related Services

Instructions
  • BID ATTACHMENTS: This solicitation contains attachments that bidders must download (open, save, or print document(s) on their own computer), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ESTIMATED QUANTITIES: Quantities listed in this solicitation are estimates. No guarantee to purchase the exact amount is intended or implied. The State reserves the right to purchase larger or smaller quantities at the prices quoted in this solicitation. In the event the actual requirements are less than estimated, such failure shall not constitute grounds for adjustment under this contract.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award or estimated award, not to exceed $5,000 for each award. This transaction fee shall be based on the initial award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE, DOCUMENTATION AND HAWAII COMPLIANCE EXPRESS: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance (compliance documentation) is required. VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) Proof of compliance/documentation is obtained through Hawaii Compliance Express (HCE). Vendors may register in Hawaii Compliance Express (HCE), a program separate from HIePRO. The annual subscription fee to utilize the HCE service is currently $12.00. Allow 2 weeks to obtain complete compliance status after initial registration. It is highly recommended that vendors subscribe to HCE prior to responding to a solicitation. The vendor is responsible for maintaining compliance. If the vendor does not maintain timely compliance in HCE, an offer otherwise deemed responsive and responsible may not be awarded. NOTE: State agencies may check HCE for compliance at any time. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award. Register online for HCE at https://vendors.ehawaii.gov/hce/. For more information about HCE click the FAQ link in the upper left.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • QUESTIONS: All questions shall be submitted in writing via fax using the form contained in the specifications. Questions are due by the due date specified in this solicitation. Questions, if any, will be answered by addendum.