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Q15001566 Document Scanners

General Information
Solicitation Number
Q15001566version:    02
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
06/03/2015
Amendment Date
06/04/2015
Amendment Reason
Amendment 2: Amend solicitation description - year end funding.
Offer Due Date & Time
06/15/2015 02:00 PM
Description
Requesting quotes for 12 each document scanners with the minimum specifications attached and with 3-year advanced exchange warranty.

NOTE: Due to this is a year end funding request, vendor not to proceed until given notice that funding has been approved. A start date will be mutually agreed upon and a contract end date will be no later than 60 days after notice to proceed. The contract start date and end date is incorrect due that funding has not been approved but a date must be entered to release solicitation.
Contact Person
Murakami, Pearl
Email
pearl.y.murakami@courts.hawaii.gov
Phone
808-538-5298
General Comments
There will be a total of three FISCAL OFFICES that will be billed for a total of twelve scanners:

(8 scanners) District Court, Fiscal Purchasing
Attn: Pearl Murakami (as noted above) PH# 538-5290
NOTE: District Court Fiscal is responsible for (4 ea.) District Court Administration, (1 ea.) Kaneohe District Court, (1 ea.) Waianae District Court, (1 ea.) Ewa District Court, and (1 ea.) Wahiawa District Court.

(1 scanner) Circuit Court Fiscal
Attn: Paul Kaneshiro
777 Punchbowl St., 1st Flr.
Honolulu, HI 96813
PH# 539-4350
NOTE: Circuit Court Fiscal is responsible for (1 ea.) Circuit Court, Computer Support

(3 scanners) Family Court Fiscal
Attn: Paul Murato
4675 Kapolei Parkway, 1st Flr.
Kapolei, HI 96707
PH# 954-8080
NOTE: Family Court Fiscal is responsible for (3 ea.) Computer Support, Kapolei Hale

Procurement Officer
Jeanne Taketa
Attachments
Document Scanner Specs 60315-Y4369_HIePro_Doc_Scanner_Specs.pdf
General Conditions-General_Conditions_103D.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Murakami, Pearl.

Q15001566 Document Scanners

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Document Scanners for First Judicial Circuit
12
EACH
20684 

Code Table
Commodity Code Description
20684 Scanners, Document: Handheld, Desktop, and High Volume
General
Quantity
12
Unit of Measure
EACH
Title
Document Scanners for First Judicial Circuit
Description
High Volume Document Scanners
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Murakami, Pearl.

Q15001566 Document Scanners

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Document Scanner Additional Fees and Charges: All bids should include applicable taxes and shipping charges. Shipping will be to various locations on Oahu.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award or estimated award, not to exceed $5,000 for each award. This transaction fee shall be based on the initial award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the island of Oahu and 4.166% for the islands of Maui, Kauai, and Hawaii.
  • COMPLIANCE, DOCUMENTATION AND HAWAII COMPLIANCE EXPRESS: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance (compliance documentation) is required. VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) Proof of compliance/documentation is obtained through Hawaii Compliance Express (HCE). Vendors may register in Hawaii Compliance Express (HCE), a program separate from HIePRO. The annual subscription fee to utilize the HCE service is currently $12.00. Allow 2 weeks to obtain complete compliance status after initial registration. It is highly recommended that vendors subscribe to HCE prior to responding to a solicitation. The vendor is responsible for maintaining compliance. If the vendor does not maintain timely compliance in HCE, an offer otherwise deemed responsive and responsible may not be awarded. NOTE: State agencies may check HCE for compliance at any time. Non-compliance may result in a vendor not receiving an award, delay of payment, or cancellation of award. Register online for HCE at https://vendors.ehawaii.gov/hce/. For more information about HCE click the FAQ link in the upper left.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.