Public Display Solicitation

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Q15000275 State Contingency Category List

General Information
Solicitation Number
Q15000275version:    07
Status
Released
Department
State Procurement Office
Division
Purchasing
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
09/05/2014
Amendment Date
09/04/2020
Amendment Reason
Extend the due date to September 3, 2021.
Offer Due Date & Time
09/03/2021 02:30 PM
Description
This solicitation is a Request for Information (RFI) and not a Request for Quote (RFQ).

This RFI is issued by the State Procurement Office seeking general information, comments, and recommendations from potential vendors for category listings in preparation for disasters, to include but not limited to hurricanes, tidal wave, tsunami, earthquakes in the State of Hawaii. There are thirty category listings.

Note: Instructions do not apply to this RFI.
Contact Person
Sasaki, Carey Ann
Email
careyann.r.sasaki@hawaii.gov
Phone
808-586-0575
General Comments
Download file "RFI_15003_Addendum7_executed.pdf" or Excel spreadsheet "RFI_15003_Attachment A_Addendum7.xlsx". Complete a one page Capability Statement of your company (Core Competencies, Past Performance, Differentiators, Corporate Data, Contact Information) and the applicable Contingency Contracting Category (#1 to #30) on Attachment A. Submit by email to careyann.r.sasaki@hawaii.gov and cc: state.procurement.office@hawaii.gov. or mail to: Carey Ann Sasaki, Purchasing Specialist, Kalanimoku Building, 1151 Punchbowl St. Room 416, Honolulu, HI 96813. If your company has submitted a Capability Statement and Contingency Category and is listed on the State Procurement Office Disaster Preparedness website, your company does not need to re-apply.


Procurement Officer
Bonnie Kahakui
Attachments
RFI_15003_Addendum7_executed.pdf
RFI_15_003_Attachment A_Addendum7.xlsx


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasaki, Carey Ann.

Q15000275 State Contingency Category List

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 
Code Table
General
Quantity
1
Unit of Measure
JOB
Title
State Contingency Category List
Description
This RFI is issued from the State Procurement Office seeking general information, comments and recommendations from potential vendors for category listings in preparation for disasters, to include but not limited to hurricanes, tidal wave, tsunami, earthquakes in the State of Hawaii. There are twenty-nine contingency categories.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Sasaki, Carey Ann.

Q15000275 State Contingency Category List

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • NOTE: INSTRUCTIONS DO NOT APPLY TO THIS REQUEST FOR INFORMATION (RFI).
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.