Public Display Solicitation

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Q27000442 ʻĪao Valley State Parks – Portable Toilet Rental & Service

General Information
Solicitation Number
Q27000442
Status
Awarded
Department
Land & Natural Resources
Division
State Parks
Islands (where the work/delivery is to be performed)
Maui
Category
Goods and Services
Release Date
09/21/2026
Offer Due Date & Time
10/12/2026 02:00 PM
Description
The Department of Land and Natural Resources, Division of State Parks, is requesting quotes for portable toilet rental and servicing at ʻĪao Valley State Monument.

Rental and servicing shall include four (4) standard portable toilets and one (1) ADA accessible portable toilet. Each unit shall be pumped, cleaned, and replenished with toilet paper four (4) times per week on Mondays, Wednesdays, Fridays, and Saturdays.

Servicing shall be performed preferably in the morning prior to 9:00 AM or in the afternoon after 4:00 PM to avoid peak park visitation hours.

The contract term shall be January 1, 2027 through December 31, 2027.

In the event the park must be closed for an extended period due to construction, emergency conditions, budgetary constraints, or other operational needs, the State will provide the Contractor with thirty (30) days' notice when practicable to suspend, cancel, or adjust the number of units and associated costs as necessary.

Option to Extend: The term of this agreement shall be for one (1) year with the option to extend for one (1) additional year, January 1, 2028 through December 31, 2028, upon mutual agreement in writing between the State and Contractor. The price for services during the extended period shall remain the same or lower than the initial bid price.
Contact Person
Kahula, Michael
Email
michael.k.kahula@hawaii.gov
Phone
808-281-3691
General Comments
Vendor shall provide proof of General Liability Insurance listing the State of Hawaii, Department of Land and Natural Resources, Division of State Parks as additional insured, with coverage amounts of $1,000,000 per occurrence and $2,000,000 aggregate.

All costs associated with providing the requested services, including labor, equipment, supplies, servicing, transportation, taxes, fees, and any other applicable charges, shall be included in the vendor's submitted price.
Procurement Officer
Eric Kato
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kahula, Michael.

Q27000442 ʻĪao Valley State Parks – Portable Toilet Rental & Service

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
ʻĪao Valley State Monument - Portable Toilet Rental & Services
12
MONTH
562991 

Code Table
Commodity Code Description
562991 Portable toilet renting and/or servicing
General
Quantity
12
Unit of Measure
MONTH
Title
ʻĪao Valley State Monument - Portable Toilet Rental & Services
Description
Rental and servicing of four (4) standard portable toilets and one (1) ADA accessible portable toilet at ʻĪao Valley State Monument.

Each unit shall be serviced four (4) times per week on Mondays, Wednesdays, Fridays, and Saturdays. Servicing shall include pumping, cleaning, replenishing toilet paper, and maintaining all units in a clean and serviceable condition.

Servicing shall be performed preferably prior to 9:00 AM or after 4:00 PM to avoid peak park visitation hours.

All labor, equipment, supplies, transportation, taxes, fees, and other costs necessary to provide the requested services shall be included in the vendor's submitted price.

Contract period: January 1, 2027 through December 31, 2027.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kahula, Michael.

Q27000442 ʻĪao Valley State Parks – Portable Toilet Rental & Service

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.