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Q27000376 FURNISHING MAINTENANCE AND REPAIR SERVICES FOR AIR-CONDITIONING

General Information
Solicitation Number
Q27000376version:    01
Status
Awarded
Department
Business, Economic Development, & Tourism
Division
Stadium Authority
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/28/2026
Amendment Date & Time
10/09/2026 11:00 AM
Amendment Reason
Answers to questions and clarifications
Offer Due Date & Time
10/13/2026 02:00 PM
Description
The Stadium Authority (SA), a state agency administratively attached to the Department of Business, Economic Development, and Tourism (DBEDT), is officially seeking proposals from qualified and licensed contractors. The selected vendor will be responsible for providing comprehensive, routine maintenance and emergency repair services for the air conditioning units and HVAC systems servicing various operational trailers and public restroom facilities across the stadium property.
Contact Person
Silva, Trina
Email
trina.k.silva@hawaii.gov
Phone
808-483-2774
General Comments
This is a three (3) year contract with an option to extend two (2) 12-month period. The contract start and end dates provided in this solicitation are anticipated start and end dates. The Stadium Authority reiterates its right to terminate this contract prior to its end date in accordance with the paragraph 14 of the AG-008 103D General Conditions, Exhibit A. The award shall be made to the lowest responsive and responsible offeror for the line item. The Offeror must submit the Offer Forms in Attachment C page OF-01 through OF-08 to be considered for this solicitation. The Offeror's Total Bid Price must include all costs of labor, materials, delivery, surcharges, all applicable taxes including the current Hawaii General Excise Tax and any other expenses, including travel, and mileage
Procurement Officer
Michael R. Yadao
Attachments
IFB SA 27 01 Maintenance and Repair Service of Air Conditioning Units signed.pdf
IFB SA 27 01 Exhibit A AG008 103D General Conditions.pdf
IFB SA 27 01 Exhibit B 103D General Provisions.pdf
IFB SA 27 01 Attachment A Equipment List.pdf
IFB SA 27 01 Attachment B Air Conditioning Mechanic II Class Specifications and Salary.pdf
IFB SA 27 01 Attachment C Offer Forms.pdf
Addendum No. 1 IFB-SA-27-01 Maintenance and Repair Services Stadium Authority - signed.pdf
Addendum No. 2 IFB-SA-27-01 Maintenance and Repair Services Stadium Authority - signed.pdf
IFB SA 27 01 Attachment C Offer Forms revised.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Silva, Trina.

Q27000376 FURNISHING MAINTENANCE AND REPAIR SERVICES FOR AIR-CONDITIONING

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Maintenance and repair services for air conditioning units
1
JOB
238220, 238220 

Code Table
Commodity Code Description
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Maintenance and repair services for air conditioning units
Description
The Stadium Authority is requesting bids to furnish maintenance service of Air Condition Units.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Silva, Trina.

Q27000376 FURNISHING MAINTENANCE AND REPAIR SERVICES FOR AIR-CONDITIONING

Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.