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Q27000368 Portable Toilets for Waialee (OHV) Park-Kahuku 2026-2027

General Information
Solicitation Number
Q27000368version:    02
Status
Awarded
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/04/2026
Amendment Date & Time
09/10/2026 02:30 PM
Amendment Reason
Clarification on instructions
Offer Due Date & Time
09/14/2026 04:00 PM
Description
Project Title: Portable Toilets for Waialee (OHV) Park/Kahuku Motocross Park 2026-2027
Overview of Services Requested

Monthly rental and service of seventeen (17) portable toilets - (Line Item #1)
Monthly service of toiles includes/requires 4 weekly services and cleanings of toilets. 4 services & cleanings x 17 toilets = 1 month of rental and service
Requested offer format: (Single unit price) Multiplied by (# of Units) Example $140.00 x 17 = $2,380.00

Monthly rental and service of one (1) ADA accessible portable toilet - (Line Item #2)
Monthly service of toiles includes/requires 4 weekly services and cleanings of toilets. 4 services & cleanings x 1 toilet = 1 month of rental and service of ADA accessible toilet
Requested offer format: (Single unit price) Multiplied by (# of Units) Example $150.00 x 1 = $150.00

Holiday (one day) pumping fee of ALL 18 portable toilets – (Line Item #3)
Requested offer format: (Single day pumping fee) Multiplied by (# of Units) Example $25.00 x 18 = $450.00

NOTE: Vendors must bid on all line items to qualify. The lowest offer for all combined line items will be awarded.

The access, service times, location and placement of portable toilets will be coordinated with will have to be coordinated with revocable permit holder Hawaii Motor Sports Association (HMA)
Units must be maintained in excellent condition or payment will be withheld.
• Repairs (door latches and doors) to Portable Toilets will be made within 15 business days, from time of reporting.
• Weekly service/maintenance of rented portable toilets is mandatory; failure to do so may result in cancelation of contract.
• Extra pumping of Portable Toilets for specified holidays is required. The recognized holidays for this period are: Labor Day (9/7/2026), General Election Day (11/3/2026), Veteran’s Day (11/11/2026), Thanksgiving (11/26/2026), Christmas (12/25/2026), New Year’s Day (1/1/2027), Dr. Martin Luther King, Jr. Day (1/18/2027), President’s Day (2/15/2027), Prince Jonah Kuhio Kalaniana‘ole Day (3/26/2027), Good Friday (4/2/2027), King Kamehameha Day (6/11/2027), Independence Day (7/4/2027), and Statehood Day (8/20/2027).
• Location is remote and requires off-road driving skills
Delivery Site Location: Waialee (OHV) Park, Kahuku - one mile east of Sunset Beach on the North Shore of Oahu, 1.5 miles up a dirt road access, through locked gates. (See attached Kahuku Motocross Park site map)
Vendor requirements:
• Keys to the locked gate will need to be coordinated with Hawaii Motorsports Association (HMA);
• Vendor will need four-wheel (4x4) drive vehicles to access delivery site and maintain continuous service
• Vendor must provide and maintain a Certificate of Vendor Compliance from Hawaii Compliance Express (HCE).
Division of Forestry and Wildlife Inclusions
• Payments will be made upon receiving an invoice for completed services.

Contact Person
Harmon, James
Email
james.a.harmon@hawaii.gov
Phone
808-594-8259
General Comments
Service may require four-wheel driving for 1.5 miles in steep, wet, and dirt road conditions.
Cost reimbursement of Federal funds often delays payment.
Procurement Officer
Marigold Zoll
Attachments
Kahuku Motocross Park site map.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Harmon, James.

Q27000368 Portable Toilets for Waialee (OHV) Park-Kahuku 2026-2027

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Monthly rental price of 17 Toilets
12
EACH
562991, 326191 

Code Table
Commodity Code Description
562991 Pumping (i.e., cleaning) portable toilets
326191 Portable toilets, plastics, manufacturing
General
Quantity
12
Unit of Measure
EACH
Title
Monthly rental price of 17 Toilets
Description
Provide quote for one (1) Month rental and service of seventeen (17) portable toilets. Monthly service of toiles includes/requires 4 weekly services and cleanings of toilets. 4 services & cleanings x 17 toilets = 1 month of rental and service

Delivery Site: Kahuku Motocross Riding Area - one mile east of Sunset Beach on the North Shore of Oahu, 1.5 miles up a dirt road access, through locked gates. 4x4 vehicle required to access delivery site.

Requested offer format: (Single unit price) Multiplied by (# of Units)
Example $140.00 x 17 = $2,380.00

Vendors must bid on all line items to qualify. The lowest offer for all combined line items will be awarded.

Note: Only provide the monthly cost ($2380.00 - YES) not the 12-month cost ($28,560.00 - NO)
Attachments

Print

2
Monthly rental price of One (1) ADA Toilet
12
EACH
562991, 326191 

Code Table
Commodity Code Description
562991 Pumping (i.e., cleaning) portable toilets
326191 Portable toilets, plastics, manufacturing
General
Quantity
12
Unit of Measure
EACH
Title
Monthly rental price of One (1) ADA Toilet
Description
Provide quote for one (1) MONTH rental and service of one (1) ADA accessible portable toilet. Monthly service of toiles includes/requires 4 weekly services and cleanings of toilets. 4 services & cleanings x 1 toilet = 1 month of rental and service of ADA accessible toilet

Delivery Site: Kahuku Motocross Riding Area - one mile east of Sunset Beach on the North Shore of Oahu, 1.5 miles up a dirt road access, through locked gates. 4x4 vehicle required to access delivery site.

Requested offer format: (Single unit price) Multiplied by (# of Units)
Example $150.00 x 1 = $150.00

Vendors must bid on all line items to qualify. The lowest offer for all combined line items will be awarded.

Note: Only provide the monthly cost ($150.00 - YES) not the 12-month cost ($1,800.00 - NO)

Attachments

Print

3
Holiday (one day) pumping fee of ALL 18 portable toilets
18
JOB
562991, 326191 

Code Table
Commodity Code Description
562991 Pumping (i.e., cleaning) portable toilets
326191 Portable toilets, plastics, manufacturing
General
Quantity
18
Unit of Measure
JOB
Title
Holiday (one day) pumping fee of ALL 18 portable toilets
Description
Holiday (one day) pumping fee of ALL 18 portable toilets – (Line Item #3)
Requested offer format: (Single day pumping fee) Multiplied by (# of Units) Example $25.00 x 18 = $450.00
Vendors must bid on all line items to qualify. The lowest offer for all combined line items will be awarded.
Extra pumping of portable toilets for specified holidays is required. The recognized holidays for this period are: Labor Day (9/7/2026), General Election Day (11/3/2026), Veteran’s Day (11/11/2026), Thanksgiving (11/26/2026), Christmas (12/25/2026), New Year’s Day (1/1/2027), Dr. Martin Luther King, Jr. Day (1/18/2027), President’s Day (2/15/2027), Prince Jonah Kuhio Kalaniana‘ole Day (3/26/2027), Good Friday (4/2/2027), King Kamehameha Day (6/11/2027), Independence Day (7/4/2027), and Statehood Day (8/20/2027).
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Harmon, James.

Q27000368 Portable Toilets for Waialee (OHV) Park-Kahuku 2026-2027

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.