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Q27000364 Water Heater Replacement Services

General Information
Solicitation Number
Q27000364
Status
Awarded
Department
DHS- Hawaii Public Housing Authority
Division
DHS- Hawaii Public Housing Authority
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
09/04/2026
Offer Due Date & Time
09/16/2026 02:00 PM
Description
Furnish Water Heater Replacement Services and Preventative Maintenance Services at Kalanihuia under Asset Management Project HI001000035 on Oahu
Contact Person
Louis, Matthew
Email
matthew.i.louis@hawaii.gov
Phone
808-620-1364
General Comments
Site inspection will be conducted on Wednesday, September 9, 2026 starting at 9 a.m. at Kalanihuia located at 1220 Aala Street, Honolulu Hawaii 96817.
Procurement Officer
Rick Sogawa
Attachments
RFQ PMB 28 2026 Water Heater Kalanihuia.pdf
Attachment A Sample Contract.PDF
Attachment B Plumber I Class Specifications.pdf
Attachment C Wage Certificate.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Louis, Matthew.

Q27000364 Water Heater Replacement Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Furnish Water Heater Replacement Services
1
EACH
423720, 333310, 423720, 238220, 811412 

Code Table
Commodity Code Description
423720 Gas hot water heaters merchant wholesalers
333310 Water heaters (except boilers), commercial-type, manufacturing
423720 Water heaters, gas and electric, merchant wholesaler
238220 Water heater installation
811412 Water heater repair and maintenance services without retailing new water heaters
General
Quantity
1
Unit of Measure
EACH
Title
Furnish Water Heater Replacement Services
Description
Furnish demolition and disposal of existing water heater. Furnish and install new 119 gallon capacity gas water heater similar or better than Bradford White Gas Water Heater Model #BCGT120T4003NA. Include air freight for delivery of new gas water heater.
Attachments

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2
Quarterly Maintenance of Gas Water Heater Initial 12 Months
4
EACH
811412 

Code Table
Commodity Code Description
811412 Water heater repair and maintenance services without retailing new water heaters
General
Quantity
4
Unit of Measure
EACH
Title
Quarterly Maintenance of Gas Water Heater Initial 12 Months
Description
Provide Quarterly Service including: 1. drain heater and flush tank 2. Check ignition systems temperature controls and any other water heater controls to ensure proper operation. 3. inspect the condensate elbow assembly for blockage. 4. certify performance of quarterly service and correct and report all discrepancies.
Attachments

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3
Annual Maintenance Service Initial 12 Months
1
YEAR
811412 

Code Table
Commodity Code Description
811412 Water heater repair and maintenance services without retailing new water heaters
General
Quantity
1
Unit of Measure
YEAR
Title
Annual Maintenance Service Initial 12 Months
Description
Provide Annual Preventative Maintenance Service includes: 1. Check combination temperature and pressure relief valves to ensure that the valve has not become encrusted with lime. Lift the lever at the top of the valve several times until the valve seats properly without leaking and operates freely. 2. Check water piping for leakage at joints, shut-off valves, and unions. 3. Check the combustion system is operating within acceptable parameters. Check inlet gas pressure to the gas control. Measure the products of combustion in the exhaust vent. Check the manifold pressure if the readings are outside recommended ranges. 4. Check ventilation and combustion air intake system for damage and blockage. Clear the combustion air openings of any dirt, dust, or other restrictions. 5. Inspect anode rod and replace every other year. 6. Certify performance of annual Service and correct and report all discrepancies.
Attachments

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4
Quarterly Maintenance of Gas Water Heater Option Year 2
4
EACH
811412 

Code Table
Commodity Code Description
811412 Water heater repair and maintenance services without retailing new water heaters
General
Quantity
4
Unit of Measure
EACH
Title
Quarterly Maintenance of Gas Water Heater Option Year 2
Description
Provide Quarterly Service including: 1. drain heater and flush tank 2. Check ignition systems temperature controls and any other water heater controls to ensure proper operation. 3. inspect the condensate elbow assembly for blockage. 4. certify performance of quarterly service and correct and report all discrepancies.
Attachments

Print

5
Annual Maintenance Service Option Year 2
1
YEAR
811412 

Code Table
Commodity Code Description
811412 Water heater repair and maintenance services without retailing new water heaters
General
Quantity
1
Unit of Measure
YEAR
Title
Annual Maintenance Service Option Year 2
Description
Provide Annual Preventative Maintenance Service, which includes: 1. Check combination temperature and pressure relief valves to ensure that the valve has not become encrusted with lime. Lift the lever at the top of the valve several times until the valve seats properly without leaking and operates freely. 2. Check water piping for leakage at joints, shut-off valves, and unions. 3. Check the combustion system is operating within acceptable parameters. Check inlet gas pressure to the gas control. Measure the products of combustion in the exhaust vent. Check the manifold pressure if the readings are outside recommended ranges. 4. Check ventilation and combustion air intake system for damage and blockage. Clear the combustion air openings of any dirt, dust, or other restrictions. 5. Inspect anode rod and replace every other year. 6. Certify performance of annual Service and correct and report all discrepancies.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Louis, Matthew.

Q27000364 Water Heater Replacement Services

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.