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Q26003488 Request for Quotation for Vehicle Servicing - DAGS, Kauai

General Information
Solicitation Number
Q26003488
Status
Awarded
Department
Accounting and General Services
Division
Kauai District Office
Islands (where the work/delivery is to be performed)
Kauai
Category
Services
Release Date
06/24/2026
Offer Due Date & Time
07/06/2026 10:00 AM
Description
Request for Quotation for Vehicle Servicing for DAGS, Kauai District Office.
RFQ-27-001K
July 15, 2026 through June 30, 2027
Contact Person
Kawamoto, Karene
Email
karene.cf.kawamoto@hawaii.gov
Phone
808-274-3030
General Comments
Bidder must bid on all items to be considered. Bidder shall bid based on the scope of work provided as an attachment to this solicitation, which includes the details of work required for vehicle servicing with special condition instructions. Bidder shall complete the spreadsheet attached to this solicitation, which contains unit cost breakdown and identification of all vehicles. Unit cost shall include all applicable charges, including tax and fees. Bidder shall submit completed spreadsheet as an attachment at time of response to this solicitation. Failure to attach completed spreadsheet shall result in bid disqualification. Award will be made to the bidder submitting the lowest Total quotation.

Award of all and/or part of this bid is subject to the availability of funds. The State of Hawaii reserves the right to cancel this RFQ and/or reject any or all offers in whole or in part when it is determined to be in the best interest of the State of Hawaii.
Procurement Officer
Eric M. Agena
Attachments
Attachment to HIePRO Bid Q26003488 Detail.xls
Vehicle Servicing Scope of Work Q26003488 2026 to 2027.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kawamoto, Karene.

Q26003488 Request for Quotation for Vehicle Servicing - DAGS, Kauai

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Vehicle Servicing - DAGS, Kauai District Office
1
LOT
811191, 811191, 811191, 811191, 811310 

Code Table
Commodity Code Description
811191 Lubrication shops, automotive
811191 Automotive oil change and lubrication shops
811191 Quick-lube shops
811191 Oil change and lubrication shops, automotive
811310 Motor repair and maintenance services, commercial or industrial
General
Quantity
1
Unit of Measure
LOT
Title
Vehicle Servicing - DAGS, Kauai District Office
Description
Request for Quotation for Vehicle Servicing for DAGS, Kauai District Office. December 1, 2025 through June 30, 2026 (RFQ-26-002K)

Bidder must bid on all items to be considered. Bidder shall bid based on the scope of work provided as an attachment to this solicitation, which includes the details of work required for vehicle servicing with special condition instructions. Bidder shall complete the spreadsheet attached to this solicitation, which contains unit cost breakdown and identification of all vehicles. Unit cost shall include all applicable charges, including tax and fees. Bidder shall submit completed spreadsheet as an attachment at time of response to this solicitation. Failure to attach completed spreadsheet shall result in bid disqualification. Award will be made to the bidder submitting the lowest Total quotation.

Award of all and/or part of this bid is subject to the availability of funds. The State of Hawaii reserves the right to cancel this RFQ and/or reject any or all offers in whole or in part when it is determined to be in the best interest of the State of Hawaii.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Kawamoto, Karene.

Q26003488 Request for Quotation for Vehicle Servicing - DAGS, Kauai

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.