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Q26003465 Janitorial Services for Motor Vehicle Safety Office - Aiea

General Information
Solicitation Number
Q26003465version:    02
Status
Awarded
Department
Transportation
Division
Highways
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
06/30/2026
Amendment Date & Time
07/08/2026 12:00 PM
Amendment Reason
Adding correct procurement officer
Offer Due Date & Time
07/21/2026 02:00 PM
Description
Janitorial Services for Motor Vehicle Safety Office

Five-year janitorial services at the Hawaii Department of Transportation’s Motor Vehicle Safety Office, 98-339 Ponohana Place, Aiea, Hawaii, 96701.

Service is needed for 2 buildings, Mauka (3,552 Sq. Ft.) & Makai (3,782 Sq. Ft.), Courtyard (4,508 Sq. Ft.) & Parking lot (13,700 Sq. Ft.), 3 times per week Monday, Wednesday, and Friday (days may be adjusted when cleaning day falls on a state holiday, either the workday before or after the holiday).

Service period: August 1, 2026, through July 31, 2031

Requires the following tasks:
Weekly (3) times per week:
• Empty trash receptacles & disposal of trash
• Dust and damp wipe surface of countertops with disinfectant
• Dust mop and damp mop the floor thoroughly with a disinfectant
• Spot clean walls and switch plates
• Clean and sanitize wash basin in bathrooms & breakroom
• Clean mirrors of splash marks in the bathrooms
• Restock hand towels, toilet tissue, toilet seat covers and hand soap**
• Clean drinking fountains with disinfectant
• Clean and sanitize toilets (inside and out)
• Clean and wipe all windows (interior and exterior)
• Use of deck brush to clean the side of rooftop, walls, and wheelchair ramp to remove bird droppings from the Mauka Building facing the parking lot
• Pressure wash the ground/floor, ramp, stairs and railing between Mauka and Makai buildings to remove bird droppings.
Weekly (1) time per week
• Power wash parking lot and courtyard, clearing any debris, standing water, bird droppings, etc.
One (1) time per year
• Strip & wax entire interior floor of the buildings in September.
Clear standing water in parking lot, as needed, other than power wash.

**MVSO will provide toilet tissues, toilet seat covers, paper towels, hand soap and trash bags.

Under Hawaii law, you must provide proof of compliance to receive a contract worth $2,500 or more with state and county government entities in Hawaii. Vendor must be current in the Hawaii Compliance Express system. Please visit: https://vendors.ehawaii.gov/hce/ for more information.

If you are unable to attend the scheduled pre-offer conference please contact Toby Wakumoto at 808-692-7656 or email: toby.r.wakumoto@hawaii.gov for alternative date/times.
Contact Person
Wakumoto, Toby
Email
toby.r.wakumoto@hawaii.gov
Phone
808-692-7656
General Comments
Procurement Officer
Robin Shishido
Attachments
2026.08 to 2031.07.31 - MVSO Janitorial Specs.docx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wakumoto, Toby.

Q26003465 Janitorial Services for Motor Vehicle Safety Office - Aiea

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Janitorial Services for HDOT-MVSO Office
5
YEAR
561720 

Code Table
Commodity Code Description
561720 Janitorial services
General
Quantity
5
Unit of Measure
YEAR
Estimated Price per Unit
$17,000.00
Estimated Total Price
$85,000.00
Title
Janitorial Services for HDOT-MVSO Office
Description
This is a solicitation for a multiyear contract (5-years) for Janitorial Service 3 times per week at the HDOT-MVSO Office.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Wakumoto, Toby.

Q26003465 Janitorial Services for Motor Vehicle Safety Office - Aiea

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.