Public Display Solicitation

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P26003323 Project Manager: Sensory Performance and Touring Production

General Information
Solicitation Number
P26003323version:    01
Status
Awarded
Department
Accounting and General Services
Division
State Foundation on Culture and the Arts
Islands (where the work/delivery is to be performed)
Statewide
Category
Services
Release Date
06/10/2026
Amendment Date & Time
06/15/2026 11:00 PM
Amendment Reason
Deadline needed to be adjusted.
Offer Due Date & Time
06/30/2026 02:00 PM
Description
To continue the work the SFCA does for keiki of all ages and abilities, the SFCA is seeking an organization to serve as Project Manager for the development and implementation of an Immersive Installation at Capitol Modern. The installation, located in one of the museum’s smaller galleries, will support sensory-based performances designed for neurodivergent youth, including those on the autism spectrum.

The project will begin with a touring performance created for preschool-aged children. This production will then be adapted into an immersive, multisensory experience tailored to the needs of neurodiverse young people. The selected Project Manager will oversee the planning, development, and implementation of both the installation and the associated performance experiences.

The installation performance may also be provided for babies and their caregivers, as well as kūpuna.
Contact Person
Rosengren, Danica
Email
danica.rosengren@hawaii.gov
Phone
808-586-0768
General Comments
Procurement Officer
Karen A Ewald
Attachments
Immersive and Touring Project Manager RFP.pdf
Statement of Work Immersive.pdf
Offer From 1 2 3 and Overview of RFP Process.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P26003323 Project Manager: Sensory Performance and Touring Production

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Project Manager: Immersive sensory exhibit/performance and tour
1
JOB
711110, 711110, 711120 

Code Table
Commodity Code Description
711110 Theater companies (except dance)
711110 Theaters, live theatrical production (except dance)
711120 Theaters, dance
General
Quantity
1
Unit of Measure
JOB
Estimated Price per Unit
$100,000.00
Estimated Total Price
$100,000.00
Title
Project Manager: Immersive sensory exhibit/performance and tour
Description
We are seeking a partner to:

Co-design the immersive space

Assist in developing the two productions

Manage the touring portion of the performance

Lead the scheduling coordination with the team

Develop a soundscape/audio experience for the space in the Museum

Co-develop a Social Story for audience goers for the performance in the Museum
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Rosengren, Danica.

P26003323 Project Manager: Sensory Performance and Touring Production

Instructions
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.