Public Display Solicitation

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Q26003048 Repair and Replacement of two air conditioner units

General Information
Solicitation Number
Q26003048version:    01
Status
Awarded
Department
Law Enforcement
Division
Administrative Services Office
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/20/2026
Amendment Date & Time
05/21/2026 12:00 AM
Amendment Reason
Additional requirements related to scope.
Offer Due Date & Time
06/04/2026 02:00 PM
Description
The Sheriff Division is seeking submissions to support the removal of two ac units listed below and having them replaced. Bid submission shall include all costs related to the removal and disposal of the existing air conditioner units and the installation of the replacement units. Low cost vendor will submit a list of employees who will need to pass background clearances to work on-site. The work in general details are as follows:

AC #2 – DH Side (5-ton)

• Remove/replace inoperable 5-ton Bard unit

• Replacement model: Bard W60AF-B0ZXP4XXJ(1)

• Specs: 5 Tons, 11 EER | 208/230/3/60 | R-454B | No heat w/circuit breaker disconnect | 2" filter | Motorized fresh air damper | Gray exterior panels

AC #4 – Ewa Side / Receiving Area (3-ton)

• Remove/replace inoperable 3-ton Bard unit

• Replacement model: Bard W36AF-B0ZXP4XXJ(1)

• Specs: 3 Tons, 11 EER | 208/230/3/60 | R-454B | No heat w/circuit breaker disconnect | 2" filter | Motorized fresh air damper | Gray exterior panels

Additional requirements are listed in the line item section.

Location of the work is: 240 Keawe Street, Honolulu HI 96813

Work hours will be during normal business hours - Monday through Friday from 8am to 4pm.

Bid submission shall include all costs including taxes, delivery, and disposal fees.

Site visits will be coordinated via contacting the buyer/project manager.

No substitutions will be allowed.
Contact Person
Yonesaki, Bruce
Email
bruce.m.yonesaki@hawaii.gov
Phone
808-223-1703
General Comments
Procurement Officer
Russell Fong
Attachments
AG-008 103D General Conditions (1.10.23).pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yonesaki, Bruce.

Q26003048 Repair and Replacement of two air conditioner units

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Air Conditioner repair/replacement
1
JOB
238220, 238220, 238220 

Code Table
Commodity Code Description
238220 Ventilating contractors
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Air Conditioner repair/replacement
Description
The Sheriff Division is seeking submissions to support the removal of two ac units listed below and having them replaced. Bid submission shall include all costs related to the removal and disposal of the existing air conditioner units and the installation of the replacement units. Low cost vendor will submit a list of employees who will need to pass background clearances to work on-site. The work in general details are as follows:

AC #2 – DH Side (5-ton)

• Remove/replace inoperable 5-ton Bard unit

• Replacement model: Bard W60AF-B0ZXP4XXJ(1)

• Specs: 5 Tons, 11 EER | 208/230/3/60 | R-454B | No heat w/circuit breaker disconnect | 2" filter | Motorized fresh air damper | Gray exterior panels

AC #4 – Ewa Side / Receiving Area (3-ton)

• Remove/replace inoperable 3-ton Bard unit

• Replacement model: Bard W36AF-B0ZXP4XXJ(1)

• Specs: 3 Tons, 11 EER | 208/230/3/60 | R-454B | No heat w/circuit breaker disconnect | 2" filter | Motorized fresh air damper | Gray exterior panels

Location of the work is: 240 Keawe Street, Honolulu HI 96813

Vendor shall provide proof of DCCA contractor license to perform the work required (AC and Electrical) with bid submission.

Vendor shall provide proof of insurance for liability and workers comp during the period of work being done on location.

Vendor shall provide a list of employees prior to entry who must pass our background checks prior to working on property with bid submission.

Once work commences all removal and installation work shall be completed within 2 business days.

Vendor shall coordinate with our agency for the number of vehicles allowed on property. Vehicles shall have proper registration and insurance documents.

Vendor shall provide with the submission who they will use to accept the disposal units for verification and upon completion of the project provide documentation from the disposal company of acceptance of our old units to ensure proper disposal of hazardous materials prior to payment.

Vendor shall provide 5 years from the time of installation and acceptance support for 24 hour response to location from the time of notification for service/repairs. Service and repair techs shall be cleared prior to entry on to property via a semi-annual list of employees winning vendor shall submit to our agency on January 1st and July 1st of each year during this period so we can maintain an access list of approved employees. This list will be used to perform our background clearances in advance of any incidents in which we would need support.

Work hours will be during normal business hours - Monday through Friday from 8am to 4pm.

Bid submission shall include all costs including removal/disposal of old units, installation of new units and related costs, taxes, delivery, and disposal fees.

Site visits will be coordinated via contacting the buyer/project manager.

No substitutions will be allowed.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Yonesaki, Bruce.

Q26003048 Repair and Replacement of two air conditioner units

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.