Public Display Solicitation

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Q26002093 Printing and Mailing Services - License Renewals

General Information
Solicitation Number
Q26002093version:    03
Status
Awarded
Department
Commerce & Consumer Affairs
Division
Professional and Vocational Licensing Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
03/17/2026
Amendment Date & Time
03/18/2026 01:00 AM
Amendment Reason
Document 26002093.3, should read 26002093.2 below.
Offer Due Date & Time
03/20/2026 02:00 PM
Description
The purpose of this Request for Quotes (RFQ) is to solicit competitive sealed quates from qualified offerors to provide postcard, printing and mailing for the Professional and Vocational Licensing Division, in accordance with HRS Chapter 103D and applicable administrative rules. This RFQ is conducted under the competitive sealed quotes method of source selection. Award, if any, shall be made to the responsible offeror whose quote is determined to be most advantageous to the State.
Contact Person
Grupen, David
Email
pvlexam@dcca.hawaii.gov
Phone
808-586-2711
General Comments
Procurement Officer
Dean I. Hazama
Attachments
REQUEST FOR QUOTES SN 26002093.2.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Grupen, David.

Q26002093 Printing and Mailing Services - License Renewals

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Printing and Mailing of Annual License Renewal Reminder Cards
74000
YEAR
323111, 323111, 323111 

Code Table
Commodity Code Description
323111 Cards (e.g., business, greeting, playing, postcards, trading) commercial printing (except screen) without publishing
323111 Posters commercial printing (except screen) without publishing
323111 Labels, commercial printing (except screen), on a job-order basis
General
Quantity
74000
Unit of Measure
YEAR
Title
Printing and Mailing of Annual License Renewal Reminder Cards
Description
The Contractor shall provide all labor, materials, equipment, supervision, and services necessary to perform printing, processing, and mailing of agency documents on an as-needed basis up to approximately four times per year
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Grupen, David.

Q26002093 Printing and Mailing Services - License Renewals

Instructions
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.