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Q26001930 Convene and facilitate in-person small group listening sessions

General Information
Solicitation Number
Q26001930version:    01
Status
Awarded
Department
Human Services
Division
Management Services Office
Islands (where the work/delivery is to be performed)
Hawaii, Molokai, Kauai, Oahu, Maui
Category
Services
Release Date
03/04/2026
Amendment Date & Time
03/11/2026 12:00 PM
Amendment Reason
Addendum No. 1 - responses to questions received by March 9, 2026 at 2:00 p.m.
Offer Due Date & Time
03/16/2026 04:30 PM
Description
The Hawai‘i Department of Human Services (DHS), pursuant to Act 129, SLH 2022, is seeking to procure services to convene and facilitate in-person small group listening sessions to engage family resource center (FRC) staff and receive input on shared expectations, goals, and outputs of a statewide network of FRCs that would support the work of FRCs. DHS seeks bidders with experience in serving federal, state, or county governments, expertise of cultural protocols, deep understanding of local culture and community needs and familiarity with the social determinants of health and its impact on Hawai‘i’s families.
Contact Person
Korenaga, Katherine
Email
kkorenaga@dhs.hawaii.gov
Phone
808-586-4882
General Comments
Note: It is the applicant’s responsibility to check the public procurement notice website, the HIePRO website, or to contact the point-of-contact identified in the RFQ for any addenda issued to this RFQ. The State shall not be responsible for any incomplete proposal submitted as a result of missing addenda, attachments, or other information regarding the RFQ.
Procurement Officer
Ryan I. Yamane
Attachments
Special Conditions AG015.pdf
Scope of Work for DHS 904 26 05 listening sessions.pdf
Addendum 1 RFQ DHS 904 26 05 Listening sessions.pdf
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Korenaga, Katherine.

Q26001930 Convene and facilitate in-person small group listening sessions

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Convene and facilitate in-person small group listening sessions
1
EACH
541611, 541910, 541910, 561920, 541611 

Code Table
Commodity Code Description
541611 Site selection consulting services
541910 Marketing research services
541910 Opinion research services
561920 Event and meeting planning services
541611 General management consulting services
General
Quantity
1
Unit of Measure
EACH
Title
Convene and facilitate in-person small group listening sessions
Description
The Hawai‘i Department of Human Services (DHS), pursuant to Act 129, SLH 2022, is seeking to procure services to convene and facilitate in-person listening sessions to engage family resource center (FRC) staff and receive input on shared expectations, goals, and outputs of a statewide network of FRCs that would support the work of FRCs. DHS seeks bidders with experience in serving federal, state, or county governments, expertise of cultural protocols, deep understanding of local culture and community needs and familiarity with the social determinants of health and its impact on Hawai‘i’s families.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Korenaga, Katherine.

Q26001930 Convene and facilitate in-person small group listening sessions

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.