Public Display Solicitation

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Q26001817 Temperature monitoring system for SLD LPRB

General Information
Solicitation Number
Q26001817version:    01
Status
Awarded
Department
Health
Division
State Laboratories Division
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
02/19/2026
Amendment Date & Time
02/26/2026 04:00 PM
Amendment Reason
Addendum A includes the following changes: 1. Updated equipment list now has 57 equipment and 20 rooms/hallways. 2. I. A. - Clarified that bidders who are authorized by the manufacturer of the equipment are eligible to bid as long as they can provide all equipment and required services. 3. III. J. - Clarified that calibration is for temperature and humidity sensors at all of the listed locations. 4. III. M & N. - Added that warranties shall include cloud hosting, software licensing fees, and Cellular plan (if applicable).
Offer Due Date & Time
03/06/2026 12:00 PM
Description
The Department of Health, State Laboratories Division (SLD), Laboratory Preparedness and Response Branch (LPRB) is requesting a quote for a temperature monitoring system at the Kamauleule Building, 2725 Waimano Home Road, Pearl City, HI 96782. Please see attachments and instructions for details.
Contact Person
Schanzenbach, Stephen
Email
stephen.schanzenbach@doh.hawaii.gov
Phone
808-453-6651
General Comments
Please see attachments and instructions for details.
Procurement Officer
Marion Wong
Attachments
Equipment Location.pdf
Certificate of Insurance Template.pdf
BRS Temperature Monitoring with Addendum A.docx
Equipment and Room Addendum A.xlsx
AG-008 103D General Conditions (1.10.23).pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

Q26001817 Temperature monitoring system for SLD LPRB

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Temperature Monitoring System
1
JOB
334290, 334513, 334513 

Code Table
Commodity Code Description
334290 Alarm systems and equipment manufacturing
334513 Humidity instruments, industrial process-type, manufacturing
334513 Temperature instruments, industrial process-type (except glass and bimetal thermometers), manufacturing
General
Quantity
1
Unit of Measure
JOB
Title
Temperature Monitoring System
Description
Price should be inclusive of all one time costs for the system. This includes but is not limited to Probes, monitors, labor, materials, and training require to install and set up the system. Price should include all taxes and any other fees.
Attachments

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2
Extended Warranty
5
YEAR
334290, 334513, 334513 

Code Table
Commodity Code Description
334290 Alarm systems and equipment manufacturing
334513 Humidity instruments, industrial process-type, manufacturing
334513 Temperature instruments, industrial process-type (except glass and bimetal thermometers), manufacturing
General
Quantity
5
Unit of Measure
YEAR
Title
Extended Warranty
Description
Price should include yearly cost of extended warranty. Which shall a minimum include onsite calibration of all probes and checks/replacement of batteries. Price should be inclusive of all travel, labor, taxes, fees, and other costs associated with the extended warranty.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Schanzenbach, Stephen.

Q26001817 Temperature monitoring system for SLD LPRB

Instructions
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.