Public Display Solicitation

You must Log in with your eHawaii Account to respond to a solicitation.

Q26000604 Warehouse AC Repair

General Information
Solicitation Number
Q26000604version:    02
Status
Awarded
Department
Transportation
Division
Highways
Islands (where the work/delivery is to be performed)
Oahu
Category
Construction
Release Date
09/24/2025
Amendment Date & Time
10/07/2025 04:00 PM
Amendment Reason
Clarified the discrepancy of the BTU, using the model number.
Offer Due Date & Time
10/09/2025 02:00 PM
Description
The scope is to provide new HVAC systems for the Maintenance Warehouse located at 727 Kakoi Street, Honolulu, HI 96819. The work includes the removal/disposal of the existing HVAC systems and supplying/installation of new HVAC systems with equal or improved capacity.

1. Disconnect and remove the existing HVAC systems, including all associated components as required.
2. Dispose of the old units and appurtenances in accordance with all applicable environmental and safety regulations.
3. Furnish and install Mitsubishi TUHYE0963AN41AN (or equal) and Mitsubishi MXZ-SM60NL (or equal).
4. Furnish and install all new electrical and mechanical equipment and appurtenances, according to the plans provided.
5. Ensure full functionality of the new system, including testing, calibration, and verification of cooling performance.
6. Fall protection, per OSHA, needs to be provided for all workers.
7. Restore any disturbed areas and ensure a clean and professional finish upon completion.
8. Bond Requirements: All bidders shall be required to include a Performance Bond and a Payment Bond in accordance with HRS §103D-324 upon award of the contract. These bonds must be equal to 100% of the contract.
9. Prices must include all fees and taxes associated with the contract.
10. The units must be shipped by air freight, if not available locally.

Cancellation: This solicitation may be cancelled and any or all bids rejected in whole or in part, without the liability to the State, when it is determined to be in the best interest of the State.

Contact Person
Nakata, JoAnn
Email
joann.m.nakata@hawaii.gov
Phone
808-255-3427
General Comments
Procurement Officer
Ryan A. Nakata
Attachments
2025.08.22 DOT Warehouse AC Repair - Mechanical.pdf
2025.08.22 DOT Warehouse AC Repair - Electrical.pdf
TYPICAL CONCRETE PAD STRUCTURAL PAD DETAIL.pdf
Shop 2.pdf
Doorway to Shop 2.pdf
Meeting Area.pdf
AG-008 103D General Conditions (1.10.23).pdf

Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nakata, JoAnn.

Q26000604 Warehouse AC Repair

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
AC Systems Replacement
1
JOB
423730, 238220, 238220 

Code Table
Commodity Code Description
423730 HVAC equipment merchant wholesalers
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
AC Systems Replacement
Description
See solicitation description.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Nakata, JoAnn.

Q26000604 Warehouse AC Repair

Instructions
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.