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Q26000461 Boot Brush Maintenance at Trailheads

General Information
Solicitation Number
Q26000461version:    01
Status
Awarded
Department
Land & Natural Resources
Division
Forestry and Wildlife
Islands (where the work/delivery is to be performed)
Oahu
Category
Services
Release Date
09/11/2025
Amendment Date & Time
09/12/2025 01:00 PM
Amendment Reason
Service period clarity. Service period is for one year, from October 6, 2025, to September 30. 2026 Final invoice and report should be turned in no later than October 31, 2026 Contract end date is listed as December 31, 2026, to allow time to process the final payment.
Offer Due Date & Time
09/19/2025 02:00 PM
Description
Use the attached file labeled "Boot Brush Contract SOP 9925draft.pdf" as the official SOW for this project.

Trailhead Boot Brush Maintenance Contract
Date: September 9, 2025

Overview:

The Department of Land and Natural Resources, Division of Forestry and Wildlife (DOFAW), is seeking a qualified vendor to provide routine maintenance services for six (6) boot cleaning stations located at various trailheads across the island of Oʻahu. These stations were installed as a biosecurity measure to prevent the spread of Rapid ʻŌhiʻa Death (ROD) and other invasive species by hikers and outdoor recreationists.
Over time, the stations experience wear and tear—including depleted disinfectant, mud accumulation, and broken components—requiring regular upkeep to ensure they function effectively.
________________________________________

Scope of Services:

Routine maintenance will occur every two (2) weeks, with the exception of Poamoho Trailhead, which requires monthly service. The selected contractor will be responsible for the following tasks:
● Disinfectant Maintenance:
o Refill or replace isopropyl alcohol or another DOFAW-approved disinfectant.
o Responsible for supplying the disinfectant and repair and replacement of sprayers as needed
o Responsible for the locking and security of disinfectant stations, including the repairs or replacement of locks used at each station

● Brush Replacement:
o Replace brushes every 6 months or more frequently if necessary, as well as by DOFAW request.
o Brushes must be supplied by the contractor.

● Brush Cleaning:
o Brushes are to be cleaned every visit to remove dirt and mud. This may require power wash usage when mud is abundant.
o Weeding as needed underneath and around the brush stations to maintain visibility and cleanliness

● Mud Scraper Maintenance:
o Replace or repair mud scrapers as needed.

● Signage Replacement:
o Replace damaged, missing, or vandalized signage.
o DOFAW will provide replacement signs.
● Monitoring and Reporting:
o Document and report any damage, vandalism, or signs of misuse.
o Notify DOFAW if replacement signs are required.

● Final Report:
o Upon completion of the contract, a final report must be submitted prior to final payment.
o The report should include:
▪ Observations on effectiveness of the stations (e.g., public engagement, reduction of visible contaminants)
▪ Suggestions for improvement
▪ General feedback on the outreach and physical mitigation effectiveness related to Rapid ʻŌhiʻa Death.
________________________________________

Boot Brush Station Locations:

Directions to each site are available on the Na Ala Hele Trails website: https://hawaiitrails.ehawaii.gov
1. Moanalua / Kamananui Valley Road
2. Poamoho Trailhead (Monthly maintenance)
3. Aiea Loop Trailhead
4. Waimano Trailhead
5. Manoa Cliff Trailhead
6. Wiliwilinui Trailhead

Contact Person
Lowe, Aaron
Email
aaron.j.lowe@hawaii.gov
Phone
808-973-9782
General Comments
Please direct all specifications questions to the Specification Contact by email:
aaron.lowe@hawaii.gov
HRS Chapter 103D – The Hawaii Public Procurement Code can be found at the following
link: http://spo.hawaii.gov/
Procurement Officer
Aaron Lowe
Attachments
Boot Brush Contract SOP 9925draft.pdf


Download All

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lowe, Aaron.

Q26000461 Boot Brush Maintenance at Trailheads

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Trailhead Boot Brush Maintenance Contract
1
JOB
115310 

Code Table
Commodity Code Description
115310 Forestry services
General
Quantity
1
Unit of Measure
JOB
Title
Trailhead Boot Brush Maintenance Contract
Description
Use the attached file labeled "Boot Brush Contract SOP 9925draft.pdf" as the official SOW for this project.
Attachments

Print

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Lowe, Aaron.

Q26000461 Boot Brush Maintenance at Trailheads

Instructions
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.