State of Hawaii eProcurement

Public Display Solicitation

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Q25001193 Cleaning Supplies/Paper Products and Trash Bags

General Information

Solicitation Number: Q25001193
Status: Awarded
Department: Land & Natural Resources
Division: Boating and Ocean Recreation
Islands (where the work/delivery is to be performed): Hawaii
Category: Goods
Release Date: 12/13/2024
Offer Due Date & Time: 12/30/2024 12:00 PM
Description: -Cleaning Supplies
Simple Green (or equivalent), OdoBan (or equivalent), Bleach, Liquid Hand Soap, Scouring Powder, Dish Soap, and Nitrile Gloves.
Delivered monthly as described in line items.

-Paper Products/Trash Bags
200 Cases (80 Rolls/Case) Toilet Tissue Roll, 2-ply, Fully Bleached, 4.0"x4.0" Sheets, 605 Sheets/Roll
8 Cases (6 Rolls/Case) Paper Towel, Hard Roll Type, 8"x1000' Rolls
8 Cases (16 Packs/Case) Paper Towel, Multi-Fold, 1-ply, 9.25"x9.5" Sheets, 250 Sheets/Pack
2 Cases (20 Rolls/Case) Paper Towel, Roll, 1-Ply, Fully Bleached, Individually Wrapped, 9"x11" Sheets, 128 Sheets/Roll
45 Cases (100 Bags/Case) Garbage Liner Bags, Black, 2.0 mil, 36"x58" Bags
15 Cases (500 Bags/Case) Garbage Liner Bags, Black/Gray, 1.0 mil, 24"x30" 13 Gallon Bags

All bids must include total cost of items including tax, fees, delivery, and any other charge to be considered valid.

The term of contract shall be for the twelve (12) month period commencing from the official date of the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.
Contact Person: Albright, Randall
Email: randall.wb.albright@hawaii.gov
Phone: 808-327-3691
General Comments: Simple Green (or equivalent), OdoBan (or equivalent), Bleach, Liquid Hand Soap, Scouring Powder, Dish Soap, and Nitrile Gloves.
Delivered monthly as described in line items.

All bids must include total cost of items including tax, fees, delivery, and any other charge to be considered valid.

The term of contract shall be for the twelve (12) month period commencing from the official date of the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.
Procurement Officer: Dawn Chang
Attachments: 103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Albright, Randall.

Q25001193 Cleaning Supplies/Paper Products and Trash Bags

Line Items

Title

Quantity

Unit of Measure

Commodity Code

1

Simple Green

120

GALLON

424690, 424690, 424690, 424690, 424690, 424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers
424690	Laundry soap, chips, and powder, merchant wholesalers
424690	Bleaches merchant wholesalers
424690	Chemicals (except agriculture) (e.g., automotive, household, industrial, photographic) merchant wholesalers
424690	Industrial chemicals merchant wholesalers
424690	Cleaning compounds and preparations merchant wholesalers

General

Quantity: 120
Unit of Measure: GALLON
Title: Simple Green
Description: One Gallon Bottle Simple Green or equivalent cleaner
Delivered 9 per month with 12 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

TERM OF CONTRACT
The term of contract shall be for the twelve (12) month period commencing from the official date on the Notice to Proceed.
Unless terminated, the contract may be extended without re-bidding, upon mutual agreement in writing between the State and the Contractor, prior to the expiration date, for not more than two (2) additional twelve (12) month periods, or parts thereof. Provided, however, the contract price for the extended period shall remain the same or lower than the initial contract price, subject to any price increase allowed by the contract.

Attachments

2

OdoBan

80

GALLON

424690, 424690, 424690, 424690, 424690, 424690, 424690, 424690, 424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers
424690	Laundry soap, chips, and powder, merchant wholesalers
424690	Bleaches merchant wholesalers
424690	Detergents merchant wholesalers
424690	Surface active agents merchant wholesalers
424690	Disinfectants (except agricultural) merchant wholesalers
424690	Chemicals (except agriculture) (e.g., automotive, household, industrial, photographic) merchant wholesalers
424690	Industrial chemicals merchant wholesalers
424690	Cleaning compounds and preparations merchant wholesalers

General

Quantity: 80
Unit of Measure: GALLON
Title: OdoBan
Description: One Gallon Bottle OdoBan or equivalent disinfectant/deodorizer
Delivered 6 per month with 8 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

3

Bleach

65

GALLON

424690, 424690, 424690, 424690, 424690, 424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers
424690	Bleaches merchant wholesalers
424690	Surface active agents merchant wholesalers
424690	Industrial chemicals merchant wholesalers
424690	Chlorine merchant wholesalers
424690	Cleaning compounds and preparations merchant wholesalers

General

Quantity: 65
Unit of Measure: GALLON
Title: Bleach
Description: One Gallon Bottle Bleach
Delivered 5 per month with 5 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

4

Liquid Hand Soap

65

GALLON

424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers

General

Quantity: 65
Unit of Measure: GALLON
Title: Liquid Hand Soap
Description: One Gallon Bottle SoftSoap Soothing Clean Moisturizing Liquid Hand Soap or equivalent
Delivered 5 per month with 5 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

5

Ajax

36

EACH

424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers

General

Quantity: 36
Unit of Measure: EACH
Title: Ajax
Description: 38 oz Can Ajax or equivalent
Delivered 3 per month
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

6

Dawn Dish Soap

16

EACH

424690

Code Table

Commodity Code	Description
424690	Janitorial chemicals merchant wholesalers

General

Quantity: 16
Unit of Measure: EACH
Title: Dawn Dish Soap
Description: 38 oz bottle Dawn Professional Dish Soap or equivalent
Delivered 1 per month with 4 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

7

Nitrile Gloves

250

EACH

459999

Code Table

Commodity Code	Description
459999	Janitorial equipment and supplies stores

General

Quantity: 250
Unit of Measure: EACH
Title: Nitrile Gloves
Description: Box of 50 7-8mil XL Nitrile Gloves
Delivered 20 per month with 10 held in surplus in case of shortage throughout the contract.
Monthly Delivery amount can be adjusted for better efficiency if agreed upon between vendor and State of Hawaii buyer on this solicitation.
Payment each month upon deliver only for items delivered that month.
Contract will be paid only for items delivered.
Vendor will allow cancellation of any monthly amount with one week notice in case of monthly surplus.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

8

Toilet Tissue Roll

200

CASE

322291

Code Table

Commodity Code	Description
322291	Toilet paper made from purchased paper

General

Quantity: 200
Unit of Measure: CASE
Title: Toilet Tissue Roll
Description: 200 Cases (80 Rolls/Case) Toilet Tissue Roll, 2-ply, Fully Bleached, 4.0"x4.0" Sheets, 605 Sheets/Roll
Delivered 15 cases per month with a 20 case surplus on hold in case of shortage throughout the contract.
Monthly charge/payment upon delivery.
Contract paid only for total cases actually used each year.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

9

Hard Roll Paper Towel

8

CASE

322291

Code Table

Commodity Code	Description
322291	Towels, paper, made from purchased paper

General

Quantity: 8
Unit of Measure: CASE
Title: Hard Roll Paper Towel
Description: 8 Cases (6 Rolls/Case) Paper Towel, Hard Roll Type, 8"x1000' Rolls, unbleached Kraft preferred.
1 Case delivered every two months with Toilet Paper delivery, and two cases additional in case of shortage throughout contract.
Bi-monthly charge/payment upon delivery.
Contract paid only for total cases used during contract.
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

10

Multi-Fold Paper Towels

8

CASE

322291

Code Table

Commodity Code	Description
322291	Paper towels made from purchased paper

General

Quantity: 8
Unit of Measure: CASE
Title: Multi-Fold Paper Towels
Description: 8 Cases (16 Packs/Case) Paper Towel, Multi-Fold, 1-ply, 9.25"x9.5" Sheets, 250 Sheets/Pack, unbleached Kraft preferred.
1 case every 2 months delivered with Toilet Paper delivery with 2 cases in surplus in case of shortage throughout contract
Payment/charge upon each bi-monthly delivery
Contract paid only for product supplied
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

11

Roll Paper Towel

2

CASE

322291

Code Table

Commodity Code	Description
322291	Paper towels made from purchased paper

General

Quantity: 2
Unit of Measure: CASE
Title: Roll Paper Towel
Description: 2 Cases (20 Rolls/Case) Paper Towel, Roll, 1-Ply, Fully Bleached, Individually Wrapped, 9"x11" Sheets, 128 Sheets/Roll
1 case delivered annually with Toilet Paper order and 1 case in surplus in case of shortage throughout the contract
Payment/charge for product upon delivery
Contract will be paid only for product delivered
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

12

Large Garbage Liner Bags

45

CASE

424130

Code Table

Commodity Code	Description
424130	Plastics bags merchant wholesalers

General

Quantity: 45
Unit of Measure: CASE
Title: Large Garbage Liner Bags
Description: 45 Cases (100 Bags/Case) Garbage Liner Bags, Black, 2.0 mil, 36"x58" Bags
3 cases to be delivered monthly with Toilet Paper delivery and 9 cases in surplus in case of shortage throughout the contract
Payment/charge upon delivery each month
Contract will be paid only for product delivered
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

13

Small Garbage Bags

15

CASE

424130

Code Table

Commodity Code	Description
424130	Plastics bags merchant wholesalers

General

Quantity: 15
Unit of Measure: CASE
Title: Small Garbage Bags
Description: 15 Cases (500 Bags/Case) Garbage Liner Bags, Black/Gray, 1.0 mil, 24"x30" 13 Gallon Bags
1 case delivered monthly with Toilet Paper delivery and 3 cases in surplus in case of shortage throughout the contract
Payment/charge upon monthly delivery
Contract paid only for product delivered
Bid must include all taxes, fees, delivery charges, and any other costs related to each item to be considered a valid offer.

Attachments

Q25001193 Cleaning Supplies/Paper Products and Trash Bags

Instructions

TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.