Public Display Solicitation

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Q24002832 Split-Air Conditioning Units

General Information
Solicitation Number
Q24002832
Status
Awarded
Department
Defense
Division
State Civil Defense
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/16/2024
Offer Due Date & Time
06/03/2024 02:00 PM
Description
The HI-EMA is requesting a quote for the uninstallation and disposal of three (3) 24,000 BTU split-air conditioning units, and the purchase and installation of three (3) new (similar size and quality) units to provide air conditioning to three (3) separate rooms in the same building located at 424 22nd Avenue, Bldg. 300A, Honolulu, Hawaii 96816.
Contact Person
Real, Radford
Email
radford.real@hawaii.gov
Phone
808-447-8338
General Comments
Procurement Officer
Rusty Spray
Attachments
Split Air Conditioning Statement of Work-Air Conditioning Units Statement of Work.docx
103D-1 General Conditions.pdf

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Real, Radford.

Q24002832 Split-Air Conditioning Units

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Split-Air Conditioning
1
JOB
423730, 238220, 238220 

Code Table
Commodity Code Description
423730 HVAC equipment merchant wholesalers
238220 Heating, ventilation and air-conditioning (HVAC) contractors
238220 HVAC (heating, ventilation and air-conditioning) contractors
General
Quantity
1
Unit of Measure
JOB
Title
Split-Air Conditioning
Description
The HI-EMA is requesting a quote for the uninstallation and disposal of three (3) 24,000 BTU split-air conditioning units, and the purchase and installation of three (3) new (similar size and quality) units to provide air conditioning to three (3) separate rooms in the same building located at 424 22nd Avenue, Bldg. 300A, Honolulu, Hawaii 96816.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Real, Radford.

Q24002832 Split-Air Conditioning Units

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • Site Visit: A site visit is HIGHLY recommended. Please contact Anthony Finney by Tuesday, May 21, 2024 to schedule a site visit. He can be reached at (808) 983-2528 or anthony.t.finney@hawaii.gov. Site visits will be available on Thursday, May 23, 2024. Please save all your questions from the site visit and post them on HIePRO. No questions will be answered during this Site Visit.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.