Q23002828 Electronic Monitoring Of Offenders Statewide
General Information
Solicitation Number
Q23002828
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
05/22/2023
Offer Due Date & Time
05/26/2023 12:00 PM
Description
The purchase of vendor-provided equipment and services for the monitoring of offenders through Radio Frequency (RF) electronic monitoring, alcohol monitoring, and satellite monitoring and remote tracking service (GPS), (for one-piece device systems). Services will be provided Statewide (Oahu, Maui, Hawaii Island, and Kauai). The services will be provided to the State of Hawaii, Judiciary, Adult and Juvenile Client Services Branches.
Contact Person
Cruz, Tritia L
Email
tritia.l.cruz@courts.hawaii.gov Phone
808-538-5805
General Comments
REFER TO ATTACHED SPECIFICATIONS FOR DETAILS. BIDDERS ARE REQUIRED TO SUBMIT ORDER FORM CHART PROVIDED IN SPECIFICATIONS.
Procurement Officer
Brian Lee
Attachments
J24156 SPECIFICATIONS-J24156 Specifications.pdf JUDICIARY GENERAL CONDITIONS-103D JUD General Conditions Revised July 2022.pdf JUDICIARY DISCRIMINATION AND HARASSMENT FREE POLICY-Hawaii Judiciary Policy Discrimination Harassment Free Workplace Amended 2017 ADA.pdf STANDARDS OF CONDUCT DECLARATION-103D Standards of Conduct Declaration fillable.pdf DELIVERY AND BILLING INFORMATION-J24156 DELIVERY AND BILLING INFO.pdf Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Cruz, Tritia L.
Q23002828 Electronic Monitoring Of Offenders Statewide
Line Items
Code Table
General
Quantity
1
Unit of Measure
EACH
Title
Radio Frequency (Cellular)
Description
Radio Frequency (RF) Electronic Monitoring
Attachments
Print
Code Table
General
Quantity
10
Unit of Measure
EACH
Title
Voice Verification
Description
Voice Verification (5 contacts/participant/day)
Attachments
Print
Code Table
General
Quantity
55
Unit of Measure
EACH
Title
GPS (1- piece Active)
Description
GPS (1- piece, Active)
Attachments
Print
Code Table
General
Quantity
3
Unit of Measure
EACH
Title
Alcohol EM (Home Unit - via advanced Mobile Cellular Unit)
Description
Alcohol EM (Home Unit - via advanced Mobile Cellular Unit)
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Cruz, Tritia L.
Q23002828 Electronic Monitoring Of Offenders Statewide
Instructions
CERTIFICATIONS : Contractor shall provide any certifications that show the qualities of electronic monitoring services provided.Access to electronic monitoring web-based information system : In addition to accessing information via a web-based information system, our department prefers notification alerts by e-mail, text and/or faxINSURANCE : The CONTRACTOR shall at his own expense maintain insurance in full force and effect during the life of this contract. The policy or policies of insurance maintained by Contractor shall provide the following limits and coverage:
a) Commercial General Liability Insurance (occurrence form) of $1,000,000.00 per occurrence and $2,000,000.00 aggregate.
The Contractor will immediately provide written notice to the contracting department or agency should any of the insurance policies evidenced on its Certificate of Insurance form be cancelled, limited in scope, or not renewed upon expiration. Furthermore, The Judiciary shall be added as an additional insured as respects to operations performed for The Judiciary, State of Hawaii, and it is agreed that any insurance maintained by The Judiciary, State of Hawaii will apply in excess of, and not contribute with, insurance provided by this policy.
Failure of the contractor to provide and keep in force such insurance shall be regarded as material default under this contract, entitling the Judiciary to exercise any or all of the remedies provided in this contract for a default of the contractor.
Prior to execution of the contract, the successful offeror shall provide proof of coverage of insurance requirements set forth under this section.
QUESTIONS ABOUT THIS SOLICITATION : Enter questions about this solicitation in the Question & Answer tab in HIePRO.TRAINING : The Contractor shall agree to provide, at no additional cost, full employee training regarding current services, interpreting reports, web based service (if applicable(, etc. and any supplemental training as needed. Under this paragraph, training needs will be determine and approved by the Judiciary. The CONTRACTOR will provide training to staff in all islands (Oahu, Maui, Hawaii Island, and Kauai). Training can be conducted virtually. HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.TRANSACTION FEES : The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
