Public Display Solicitation

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Q22002178 Supreme Court Courtroom Audio Visual System

General Information
Solicitation Number
Q22002178version:    02
Status
Awarded
Department
Judiciary
Division
The Judiciary
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
05/10/2022
Amendment Date
06/02/2022
Amendment Reason
Change to Offer Due Date and Specifications, Additional Question and Clarification
Offer Due Date & Time
06/07/2022 02:00 PM
Description
The Judiciary is soliciting quotes to procure an audio visual system (System) for the Supreme Court Courtroom.
Contact Person
Plummer, Alicia
Email
alicia.m.plummer@courts.hawaii.gov
Phone
808-539-4448
General Comments
Award is contingent on availability of funds. Contract start date will be contingent upon notice to proceed.
Procurement Officer
Alicia Plummer
Attachments
GENERAL PROVISIONS_SC AV System.pdf
Attachment A_SC AV Specifications.pdf
Judiciary Discrimination Harassment_Free Workplace Policy 2017.pdf
103D JUD General Conditions.pdf
Attachment B_2022.05.17 SC AV Pre Conference Mtg Summary.pdf
Attachment C_Sign_In Sheet_ Supreme Court Courtroom AV System .pdf
HIePRO SC Courtroom AV System ADDENDUM NO 1.pdf
HIePRO SC Courtroom AV System ADDENDUM NO 2.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Plummer, Alicia.

Q22002178 Supreme Court Courtroom Audio Visual System

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Supreme Court Courtroom Audio Visual System
1
JOB
423690, 423620, 423620, 423620, 561499, 238210, 423690, 541430, 423620, 423410, 423410 

Code Table
Commodity Code Description
423690 Amplifiers, audio (except household-type), merchant wholesalers
423620 Digital video disc (DVD) players merchant wholesalers
423620 Speaker systems merchant wholesalers
423620 Stereo equipment merchant wholesalers
561499 Videoconferencing services
238210 Audio equipment installation (except automotive) contractors
423690 Teleconferencing equipment, audio or video, merchant wholesalers
541430 Communication design services, visual
423620 Audio equipment, household-type, merchant wholesalers
423410 Cameras, video (except household-type), merchant wholesalers
423410 Video cameras (except household-type) merchant wholesalers
General
Quantity
1
Unit of Measure
JOB
Title
Supreme Court Courtroom Audio Visual System
Description
The Judiciary is soliciting quotes to procure an audio visual system (System) for the Supreme Court Courtroom. This System shall operate and control all cameras, speakers and microphones in the courtroom, and integrate these devices to function with the Zoom audio visual platform, hosted on Judiciary provided computer.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Plummer, Alicia.

Q22002178 Supreme Court Courtroom Audio Visual System

Instructions
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • QUESTIONS ABOUT THIS SOLICITATION: Enter questions about this solicitation in the Question & Answer tab in HIePRO.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.