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P22001452 Energy Hazard Mitigation Advance Assistance Project

General Information
Solicitation Number
P22001452version:    02
Status
Awarded
Department
Business, Economic Development, & Tourism
Division
Hawaii State Energy Office
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods and Services
Release Date
03/03/2022
Amendment Date
03/22/2022
Amendment Reason
Addendum No. 2 issued on 3/22/22
Offer Due Date & Time
04/04/2022 02:00 PM
Description
The Hawaiʻi State Energy Office is seeking proposals from individuals and/or entities experienced in conducting systematic multi-month resiliency and hazard mitigation planning processes and outreach efforts which build on existing knowledge, tools, initiatives, and plans to develop critical energy system situational awareness, data management and geospatial mapping decision support tools, energy infrastructure risk and consequence assessments, and hazard mitigation strategies and solutions for an island based energy system.
Contact Person
Gray-Ellis, Susan I.
Email
susan.gray-ellis@hawaii.gov
Phone
808-587-9002
General Comments
Addendum No. 1 Pre-proposal Conference Summary issued on 3/14/22. See attached document for details. Addendum No. 2 issued on 3/22/22 with clarifications to the RFP. See attached document for details.
Procurement Officer
Scott J. Glenn
Attachments
Energy Hazard Mitigation Advance Assistance RFP-Energy Hazard Mitigation Advance Assistance_final posted_3.3.22.pdf
Hazard Mitigation Preproposal Conference Summary posted 031422.pdf
Addendum No2 Clarifications to RFP_final posted_3.22.22.docx
WORD Attachment 4 Qualifications Questionnaire.docx


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Gray-Ellis, Susan I..

P22001452 Energy Hazard Mitigation Advance Assistance Project

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Energy Hazard Mitigation Advance Assistance Project
1
JOB
922190, 541370, 541690 

Code Table
Commodity Code Description
922190 Emergency planning and management offices, government
541370 Mapping (except geophysical) services
541690 Energy consulting services
General
Quantity
1
Unit of Measure
JOB
Estimated Price per Unit
$600,000.00
Estimated Total Price
$600,000.00
Title
Energy Hazard Mitigation Advance Assistance Project
Description
See attached solicitation for details
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Gray-Ellis, Susan I..

P22001452 Energy Hazard Mitigation Advance Assistance Project

Instructions
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • FEDERAL TERMS AND CONDITIONS: Vendors shall comply with all federal terms and conditions associated with the funding. See AG-015 Special Conditions for details.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.