B20001324 To Provide E-Rate Network Equipment for the HIDOE & HSPLS
General Information
Solicitation Number
B20001324version:
02
Status
Awarded
Department
Education
Division
Office of Fiscal Services Procurement and Contracts Branch
Islands (where the work/delivery is to be performed)
Statewide
Category
Goods
Release Date
02/19/2020
Amendment Date
03/09/2020
Amendment Reason
Issuing answers to questions received on or before March 9, 2020.
Offer Due Date & Time
03/19/2020 04:30 PM
Description
To Provide E-Rate Network Equipment for the Hawaii Department of Education and the Hawaii State Public Library System
Contact Person
Ogawa, April
Email
april.ogawa@k12.hi.us Phone
808-675-0130
General Comments
Procurement Officer
Lois Mow
Attachments
IFB D20 143 Legal Notice.pdf IFB D20 143 Solicitation.pdf IFB D20 143 Additional Offer Pages.pdf IFB D20 143 Addendum A.pdf IFB D20 143 Addendum B.pdf Download All
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ogawa, April.
B20001324 To Provide E-Rate Network Equipment for the HIDOE & HSPLS
Line Items
Code Table
General
Quantity
1
Unit of Measure
LOT
Title
E-Rate Eligible Network Equipment
Description
See attached
Attachments
Print
Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Ogawa, April.
B20001324 To Provide E-Rate Network Equipment for the HIDOE & HSPLS
Instructions
COMPLIANCE AND DOCUMENTATION : Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
ORIGINAL OFFER PAGES : Hard copies of ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION must be received by the Hawaii Department of Education, Procurement and Contracts Branch, 94-275 Mokuola Street, Room 200, Waipahu, Hawaii 96797 within five working days after bid closing date.
FAILURE TO SUBMIT BOTH:
ELECTRONIC ATTACHMENTS WITH ONLINE BID RESPONSE; AND HARD COPIES OF ALL ORIGINAL OFFER PAGES AND ANY OTHER APPLICABLE DOCUMENTS AS STATED IN THE SOLICITATION WITHIN FIVE WORKING DAYS AFTER BID CLOSING DATE MAY BE CAUSE FOR REJECTION OF THE BID.
Failure to upload the completed forms AND submit hard copies of all original offer pages and any other applicable documents as stated in the solicitation by the deadline may be CAUSE for REJECTION OF THE BID. BID ATTACHMENTS : This solicitation contains attachments that bidders must download (open, save, or print document(s) on their own computer system), enter pricing where indicated, complete any other required information, sign all appropriate forms, and attach (upload) the completed forms to the HIePRO online response.VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency. VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.HAWAII GENERAL EXCISE TAX (GET) : Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui. RESPONSE TO THIS SOLICITATION : Only responses submitted through HIePRO shall be considered for award.TRANSACTION FEES : The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.QUESTIONS ABOUT THIS SOLICITATION : Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER : Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.ADDITIONAL INSTRUCTIONS/PROVISIONS : Additional instructions/provisions are attached which apply to this Solicitation. ADDITIONAL FEES AND CHARGES : Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
