State of Hawaii eProcurement

General Information

Award Title: RFP26-5275 FACILITIES & ACADEMIC COURSE SCHEDULING & OPTIMIZATIO
Award Description: RFP26-5275 FACILITIES & ACADEMIC COURSE SCHEDULING & OPTIMIZATION
Date of Notice of Award: 10/16/2026
Solicitation Number: P26001887
Contract Number
Basis of Award: Adequate Competition
Contract Start Date: 11/01/2026
End Date / Delivery Date: 10/31/2027
Awardee: Ad Astra Information Systems, L.L.C.
Method of Procurement: Competitive Sealed Proposals (RFP)
Department: University of Hawaii
Original Award Amount: $1,349,961.52
Current Award Amount: $1,349,961.52
General Comments
Contact Person: Karlee Hisashima
Email: karlee@hawaii.edu
Phone: 808-956-8687

Line Items

Line Item Number

Line Item Title

Line Item Comments

Attachments

Code Table

Commodity Code	Description
541511	Computer programming services, custom
541512	Systems integration design consulting services, computer
541511	Computer software analysis and design services, custom
541512	Systems integration design services, computer
541511	Computer software programming services, custom
541511	Computer software support services, custom
541511	Programming services, custom computer
541511	Search engine optimization (SEO) services, custom (except hosting and infrastructure support services)
541511	Software analysis and design services, custom computer
541511	Software programming services, custom computer
518210	Data processing computer services
518210	Data processing services (except payroll services, financial transaction processing services)
541512	Audio visual and IT (information technology) systems integration design services
518210	Electronic data processing services
541512	Computer hardware consulting services or consultants
541512	Computer software consulting services or consultants
541512	Computer systems integration analysis and design services
541512	Computer systems integration design consulting services
541512	Computer systems integrator services
541512	Information management computer systems integration design services
541511	Applications software programming services, custom computer
541512	Network systems integration design services, computer
541511	Computer program or software development, custom
541512	Office automation computer systems integration design services

Award By

Unit Price and Quantity

Quantity

Unit of Measure

EACH

Unit of Measure

EACH

Price per Unit

$1,349,961.52

Total Price

$1,349,961.52

Title

FACILITIES AND ACADEMIC COURSE SCHEDULING AND OPTIMIZATION

Description

PROVIDE INTEGRATED FACILITIES AND ACADEMIC COURSE SCHEDULING AND OPTIMIZATION FOR UNIVERSITY OF HAWAII SYSTEM HONOLULU, HAWAII

Solicitation Attachment

Amendments

Instructions

TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Hawaii, Kauai, Oahu and Maui.
ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
Protest: ANY PERSON WISHING TO FILE WRITTEN OBJECTIONS TO THE ISSUANCE OF THE CONTRACT SHALL FILE THEIR OBJECTIONS WITH THE UNIVERSITY OF HAWAI‘I, OFFICE OF PROCUREMENT MANAGEMENT, 1400 LOWER CAMPUS ROAD, ROOM 15 HONOLULU, HAWAI‘I 96822, WITHIN FIVE (5) WORKING DAYS FROM THE DATE THIS NOTICE WAS POSTED.