Public Display Award

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General Information
Award Title
RFP 27-02 Global Meetings, Conventions, & Incentives Marketing
Award Description
RFP 27-02 Global Meetings, Conventions, & Incentives Marketing
Date of Notice of Award
09/03/2026
Solicitation Number
P27000075
Contract Number
CON 27002
Basis of Award
Adequate Competition
Contract Start Date
01/01/2027
End Date / Delivery Date
12/31/2029
Awardee
Hawaii Visitors & Convention Bureau
Method of Procurement
Competitive Sealed Proposals (RFP)
Department
Business, Economic Development, & Tourism
Original Award Amount
$20,900,000.00
Current Award Amount
$20,900,000.00
General Comments
Contact Person
Tracey Fermahin
Email
tracey.a.fermahin@hawaii.gov
Phone
808-973-2255
Line Items
Line Item Number
Line Item Title
Line Item Comments
Attachments

1
RFP 27-02 Global Meetings, Conventions, & Incentives Marketing
The Hawai'i Visitors and Convention Bureau is responding to HTA RFP 27-02.

Code Table
Commodity Code Description
541613 Marketing management consulting services
541613 Sales management consulting services
541613 Marketing consulting services
Award By
Unit Price and Quantity
Quantity
1
Unit of Measure
JOB
Unit of Measure
JOB
Price per Unit
$20,900,000.00
Total Price
$20,900,000.00
Title
RFP 27-02 Global Meetings, Conventions, & Incentives Marketing
Description
The Hawaiʻi Tourism Authority (HTA) is the state agency responsible for representing the Hawaiian Islands around the world and holistically managing tourism in Hawaiʻi sustainably, consistent with community desires, economic goals, cultural values, preservation of natural resources, and visitor industry needs.

The HTA is seeking a Contractor to provide a full range of comprehensive sales and marketing services for global meetings, conventions, and incentives (MCI) for the Hawaiian Islands.
Solicitation Attachment

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Amendments
Instructions
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Hawaii, Kauai, Oahu and Maui.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.