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B23000187 IFB NO. 23-5694 Provide Elevator Maintenance & Related Services

General Information
Solicitation Number
B23000187
Status
Awarded
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Oahu
Category
Goods and Services
Release Date
12/05/2022
Offer Due Date & Time
12/19/2022 02:00 PM
Description
IFB No. 23-5694, to Provide Elevator Maintenance and Related Services for Leeward Community College, University of Hawaii, Pearl City, Hawaii
Contact Person
Elmore, Michele
Email
mselmore@hawaii.edu
Phone
808-956-2122
General Comments
Contract start and end dates are tentative. The actual start and end dates will be indicated in the Notice to Proceed letter.
Include the Mandatory Bid Form (MBF) and ensure the prices entered are the same in HIePRO as what is listed on the MBF.
Procurement Officer
Karlee Hisashima
Attachments
IFB235694LCCElevatorMaintenance.pdf
IFB 235694LCCElevatorMaintMBF.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Elmore, Michele.

B23000187 IFB NO. 23-5694 Provide Elevator Maintenance & Related Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
TOTAL AGGREGATE BID (ITEM 1-6)
1
LOT
811310, 811310, 811310, 811310, 811310 

Code Table
Commodity Code Description
811310 Heavy machinery and equipment repair and maintenance services
811310 Commercial and industrial machinery repair and maintenance services
811310 Hydraulic equipment repair and maintenance services
811310 Electric motor repair and maintenance services, commercial or industrial
811310 Motor repair and maintenance services, commercial or industrial
General
Quantity
1
Unit of Measure
LOT
Title
TOTAL AGGREGATE BID (ITEM 1-6)
Description
TOTAL AGGERATE BID PRICE ENTERED INTO HIEPRO MUST BE IDENTICAL TO THE NUMBER IN THE MANDATORY BID FORM.
PRICES FOR ALL ITEMS SHALL INCLUDE THE COST OF TRANSPORTATION, LABOR, OVERHEAD, FEES (IF ANY) AND ALL APPLICABLE TAXES.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Elmore, Michele.

B23000187 IFB NO. 23-5694 Provide Elevator Maintenance & Related Services

Instructions
  • University of Hawaii General Provisions: All solicitations and awards shall be conducted in accordance with the terms and conditions specified in each specific solicitation and the University of Hawaii General Provisions dated September 2013 incorporated by reference. http://hawaii.edu/oprpm/docs/GP0913.pdf
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • Order of Precedence: All requirements, including terms and conditions, contained in the solicitation shall apply and in the event of any conflicting language, the solicitation language shall hold precedence.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai and Hawaii, and 4.1666% for the island of Maui.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to NIC Hawaii, the vendor administering the HIePRO. Payment must be made to NIC Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.