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B20000878 Scanning and Indexing Services

General Information
Solicitation Number
B20000878version:    04
Status
Awarded
Department
University of Hawaii
Division
University of Hawaii
Islands (where the work/delivery is to be performed)
Hawaii, Kauai, Oahu, Maui
Category
Services
Release Date
12/20/2019
Amendment Date
01/23/2020
Amendment Reason
Line item 5 added for the TOTAL BID AMOUNT. Line items 1 through 4 will be disregarded for evaluation purposes. In the event of discrepancies the unit price and BID FORM shall govern.
Offer Due Date & Time
01/23/2020 02:00 PM
Description
Provide Scanning and Indexing Services for the University of Hawaii, Honolulu, Hawaii
Contact Person
Elmore, Michele
Email
mselmore@hawaii.edu
Phone
808-956-2122
General Comments
Procurement Officer
Michele Elmore
Attachments
IFB200208Scanning-IFB200208Scanning.pdf
GPGS-GenProvEFF0913.pdf
IFB200208AM1-IFB20_0208.AM1.pdf


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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Elmore, Michele.

B20000878 Scanning and Indexing Services

Line Items
#
Title
Quantity
Unit of Measure
Commodity Code
 

1
Scanning Unit Price (Letter size: 8.5" x 11)
900000
EACH
518210, 518210, 518210, 518210 

Code Table
Commodity Code Description
518210 Electronic data processing services
518210 Optical scanning services
518210 Scanning services, optical
518210 Data capture imaging services
General
Quantity
900000
Unit of Measure
EACH
Title
Scanning Unit Price (Letter size: 8.5" x 11)
Description
Provide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.
Attachments

Print

2
Indexing Unit Price
1000000
EACH
518210, 518210, 518210, 518210 

Code Table
Commodity Code Description
518210 Electronic data processing services
518210 Optical scanning services
518210 Scanning services, optical
518210 Data capture imaging services
General
Quantity
1000000
Unit of Measure
EACH
Title
Indexing Unit Price
Description
Provide unit price to scan one page per Technical Specifications including all applicable charges and taxes.
Attachments

Print

3
Scanning Unit Price (Larger than 8.5" x 11" up to 11" x 17")
100000
EACH
518210, 518210, 518210, 518210 

Code Table
Commodity Code Description
518210 Electronic data processing services
518210 Optical scanning services
518210 Scanning services, optical
518210 Data capture imaging services
General
Quantity
100000
Unit of Measure
EACH
Title
Scanning Unit Price (Larger than 8.5" x 11" up to 11" x 17")
Description
Provide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.
Attachments

Print

4
Scanning Unit Price (Larger than 11" x 17")
1000
EACH
518210, 518210, 518210, 518210 

Code Table
Commodity Code Description
518210 Electronic data processing services
518210 Optical scanning services
518210 Scanning services, optical
518210 Data capture imaging services
General
Quantity
1000
Unit of Measure
EACH
Title
Scanning Unit Price (Larger than 11" x 17")
Description
Provide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.
Attachments

Print

5
TOTAL BID AMOUNT
1
JOB
518210, 518210 

Code Table
Commodity Code Description
518210 Optical scanning services
518210 Scanning services, optical
General
Quantity
1
Unit of Measure
JOB
Title
TOTAL BID AMOUNT
Description
Enter the TOTAL BID AMOUNT from Page BID FORM - 1 from AMENDMENT NO. 1. Attachments A, B, C, and D should be uploaded with your bid.
Attachments

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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility of this Solicitation (Including the appendices and exhibits to this Document, and any other document related to this Solicitation), to: Elmore, Michele.

B20000878 Scanning and Indexing Services

Instructions
  • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
  • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
  • PRECEDENCE: All requirements, including terms and conditions, contained in the IFB shall apply in addition to the aforementioned items. In the event of any conflicting language, the IFB's language shall hold precedence.
  • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
  • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
  • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
  • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
  • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
  • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
  • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions. The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
  • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.